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Course Scheduling Calendar

The Course Scheduling Calendar provides important dates/steps for course scheduling. This is primarily used by the College Course Schedulers for the creation of yearly academic course offerings. 

Fall 2024  08/26/2024-12-13-2024

Step 1: INITIAL SCHEDULE

Communication from Academic Affairs Leadership Team/BOM Team to open scheduling process and identify guidelines for term

9/7/2023

Term Opened/Schedule rolled by Office of the Registrar. Dean's Office (BOM) sends schedule template to Academic Units with deadline for return to Dean's Office

9/11/2023-9/15/2023

Dean gives approved Course Offerings to the College Schedulers for processing

11/9/2023

First data pull by Office of the Registrar; Provost’s Office and Enrollment Management Review and Feedback to Deans

1/2/2024

Dean responds to Provost’s Office/EM Feedback; Dean coordinates with Unit Leaders/BOM to make changes, as needed

1/2/2024-1/19/2024

25Live Schedule Load/Classroom assignment (allow 2 weeks)

1/22/2024 - 2/2/2024

Step 2: COLLEGE SCHEDULE ADJUSTMENTS

Unit leaders review schedule with classrooms; Minor adjustments processed by BOM

2/5/2024 - 2/19/2024

Second data pull by Office of the Registrar; Second Provost's Office/Enrollment Management Review 

2/12/2024

Class Schedule on URSA

2/20/2024

Minor adjustments processed by BOM; Major adjustments approved by Dean in OnBase then processed by BOM

2/21/2024 - 3/31/2024

Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY

Student Registration begins

4/1/2024

Adjustments approved by Dean in OnBase then processed by Office of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office of the Registrar.]

4/2/2024-12/13/2024

Classes begin

8/26/2024

Final Exam assignment run

9/9/2024 - 9/13/2024

Course Schedule Update Form 

 

Notes:

Major Changes: Adding/Canceling Course; Modality Change; Times/Days Change

  • DURING STEP 2: Class Schedule on URSA: Communications within OnBase Workflow to BOM's
  • DURING STEP 3: Registration Begins: Communications within OnBase Workflow to BOM and Office of the Registrar

Minor Changes: Room Change; Instructor Change

  • DURING STEP 2: Class Schedule on URSA: Communications outside OnBase Workflow to BOM
  • DURING STEP 3: Registration Begins: Communications within Department to BOM. 

Routing

Routing: Director/Chair, Dean/Associate Dean, Scheduler, Office of the Registrar (when required)

In OnBase routing process, 1-week turnaround is reasonable.