Codification Committee

Ensures documents are updated properly!

The Codification Committee examines the Board Policy Manual and the University Regulations, identifies areas of concern, recommends further review, and develops and recommends changes to those documents. The Committee will assure that changes proposed to the Board Policy Manual and the University Regulations are in the appropriate format. The Committee may propose changes to the Board Policy Manual and the University Regulations by submitting them to the Faculty Senate for action.

The Committee shall include three senators appointed by the Senate chair and confirmed by the Senate. Those senators may continue to serve on the Committee after their Senate terms of office expire. An additional three members shall be elected from the faculty at large. One member of administration shall be appointed annually by the President. The term of office of all faculty members appointed by the Senate or elected shall be three calendar years beginning July 1 of the year selected.

Meeting Minutes and Other Info

Codification Committee Bylaws

Downloadable Word template for presenting policy proposals to Faculty Senate

Request minutes prior to 2022-2023

Codification Committee Formatting Guidelines

  • List any definitions in alphabetical order
  • Use inclusive pronouns (e.g., “their” instead of “his or her”)
  • Use “shall” instead of “will”
  • Follow the standard numbering/lettering format of the document in which the policy will be placed
  • Refer to related policy sections as appropriate

Quick Guide to Governing Documents

  • Board Policy Manual
    • States University policy in a broad framework
    • Contains Board adopted policies (Title 1) and Board approved constitutions and procedures (Title 2)
    • Requires final approval of the Board of Trustees
  • University Regulations
    • Provides details about how Board Policy is implemented (Title 3)
    • Requires final approval of the President

2025-2026 Membership

Tamra English

Tamra English

General Counsel and Secretary to the Board of Trustees