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University Contracts

Why are university contracts important for student organizations?

A “contract” (also referred to as an “agreement”) is a written document that is intended to be enforced by law. A contract has specific terms between two or more persons or entities and includes a promise to do, or not do, something in return for a valuable benefit.

All contracts, vendor proposals, or documents with terms or requiring signature, should be submitted through the University’s Contract Management System. The Office of Student Orgs coordinator is responsible for all student organization contracting. 

Clubs are required to report any external/third-party services, performances, licensing, or rentals to OSO at least three weeks before event or start date happens, otherwise you cannot pursue any of these external providers.

If your student organization is working with anyone or any company external to UNC, paid or unpaid, you need a contract. 

Students are NOT ALLOWED to sign, pay, or host any external providers for services, performances, licensing, or rentals without the OSO coordinator's approval. Clicking "accept" to terms and conditions online is also a form of signing a contract.


Performances

Performance contracts:

  • Speakers
  • Panelists
  • DJ's
  • Drag Queens
  • Guest Professors
  • Guest Actors
  • Magicians
  • Comedians
  • Bands
  • Singers

Please contact your OSO coordinator if you plan on hosting one of the above.

Services

Service contracts:

  • External Rentals
  • Choreographers
  • Photographers
  • Videographers
  • Face Painters
  • Chair Masseuses
  • Restaurant Caterers 
  • Private Caterers
  • Caricature Artists

Please contact your OSO coordinator if you plan on hosting one of the above.

Licensing

Licensing contracts:

  • Software Purchases/Rentals
  • Production Rights for Plays/Musicals
  • Script Printing
  • Movie Showings
  • Music Rights
  • Video Rights

Please contact your OSO coordinator if you plan on needing one of the above.

Rentals

Rental contracts:

  • Off-campus space rentals
  • Kress Theatre
  • Zoe's Cafe
  • Atlas Theater
  • Bouncy Houses
  • Inflatables
  • Lighting
  • Stage Rentals
  • ANY Equipment Rental

Please contact your OSO coordinator if you plan on needing one of the above.