State Classified Staff
About the State Classified Employee System
Classified employees are part of the Colorado Classified State Personnel System. The Classified State Personnel System is a merit system, which means that all appointments and promotions to jobs in the system require applicants to apply and compete against similar standards.
The Colorado Constitution also requires that candidates for state classified jobs MUST BE RESIDENTS of Colorado, unless the State Personnel Board waives this requirement. If the residency requirement has been waived for a position it will be noted in the job announcement. In addition, only current permanent state government employees may apply for jobs listed under the Promotional/Transfer section.
Colorado State Government is an Equal Opportunity Employer and does not discriminate for or against any applicant based on age, race, color, religion, sex, national origin, political affiliation, or disability. All employment opportunities are open to qualified persons who are at least 16 years old (unless other age limits are required).
OPEN ENROLLMENT 2020
- Medical Insurance Benefits
State Medical Coverage Information
- Cafe Wellness
State of Colorado Employee Wellness Program powered by CaféWell. By completing activities designed to make you healthier and happier, you can earn up to $240 per year toward your state-sponsored health insurance premiums for the next plan year. To earn your medical premium discounts for FY2020-21, you must earn 240 points online in CaféWell by June 15, 2020.
- Benefit Hub
BenefitHub provides over 100,000 exclusive discounts on goods and services from both local and national vendors. You can also earn cash back on most purchases and redeem at any time with same-day processing.
- Retirement Plans
Mandatory Retirement Plan
The University requires all employees to contribute 8% of your salary towards your retirement plan. Classified employees will participate in Public Employees Retirement Association (PERA). The University contributes 10.15% of your salary to PERA. The retirement plan is in lieu of Social Security, which is not an option here.
Supplemental Retirement Plans
Employees may also elect to contribute additional retirement funds through payroll deductions by enrolling in a 403(b) or 457 plan. These deductions are tax deferred income.
- Leave Benefits
Sick leave is provided in the event time off is needed for health reasons. This includes diagnostic and preventative examinations, treatment, and recovery. Full-time employees will accrue 6.66 hours per month.
Annual Paid Leave
Annual leave is provided for an employee’s personal needs. Accrued vacation hours vary based on years of service. See the State Personnel Board Rules, Section 5-11 for further details.
Hiring State Classified Employees
- Independent Review
Vacant positions will be held open for 60 days before rehiring can occur beginning July 1, 2018. That also will allow time to review the position to determine need, and redefine or restructure the open position. Personnel costs account for 71 percent of the FY19 budget. More information can be found here.
- Method of Filling Positions
Method of Filling Positions
State classified positions may be filled by a qualified and eligible transfer, reinstatement, or voluntary demotion candidate. Additionally, positions may be filled from an eligible list which is a ranked list of qualified candidates at the completion of a comparative analysis. The comparative analysis often includes candidates eligible for transfer, reinstatement, or non-disciplinary demotion. Specific information related to eligible lists and referrals may be obtained from Human Resources.
- Establishing a Position
Establishing a Position
Before a state classified appointment can be made, a position must be established through Human Resources. The department must complete a Position Description Questionnaire (PDQ) form, describing the duties and responsibilities of the position, and submit it to Human Resources for classification.
- Selection Process
- Be sure there is a provision in the departmental budget and FTE for the position. The fact that a position appears on the department budget does not mean that the job is established with the State Classified Personnel System.
- Check with Human Resources to determine your options for filling the position. An eligible list may need to be developed if one does not already exist. If an eligible list does exist, a referral can be generated with of the names of applicants’ eligible to interview.
- If the individual you wish to hire is not from an eligible list (i.e., transfer, reinstatement, reappointment, demotion) obtain clearance from Human Resources before making an offer of employment to ensure the individual is eligible to be hired.
- Comparative Analysis
- Comparative analysis, required for each classification, are designed to assess the knowledge, skills, and abilities that applicants possess relative to the duties of the position. Comparative analysis results in the establishment of an eligible list of applicants in order of score attained. In some cases, a physical examination, background security check, or polygraph may be requested by the department as a requirement of employment. If required, such physical comparative analysis, background security checks, or polygraphs are paid for by the University.
- The comparative analysis for classified positions at the University is administered
and/or oversight is provided by Human Resources.
- Open competitive comparative analysis is open to all applicants, including current and former employees who meet the minimum requirements for the position.
- Qualified applicants shall have an equal opportunity for entry into the state personnel system through fair and open competition.
- Promotional comparative analysis is open to current classified University of Northern Colorado employees, and former classified employees with reemployment rights who meet the requirements.
- Probationary Period
In general, the probationary period for all new employees including reinstated employees will be twelve (12) months. Continued employment and certified status will depend upon the employee successfully completing the probationary period. Supervisors with performance issues relating to probationary employees should consult with Human Resources.
Employees on a probationary appointment are entitled to the same rights and privileges as certified employees, except for the 1) right to a hearing to review a disciplinary action which is based on unsatisfactory performance, 2) right to be placed on a reemployment list, and 3) privilege of reinstatement. They do, however, have the privilege of being considered for transfer.
- Trial Service Period
Trial Service Period
In general, current certified employees, who are promoted, reinstated, or transfer to a different class must serve a trial service appointment period of no more than six months. Certification may not be granted retroactively. If an employee's performance is not satisfactory during the trial service period, the employee shall be reverted to a vacant position in the previously certified class with no right to a hearing or, if no vacancy exists, shall be accorded any retention rights to which the employee may be entitled under the layoff provisions. At the discretion of the Executive Director and Chief Human Resource Officer or UNC Human Resources, corrective or disciplinary action may be administered instead of reversion or administrative separation.
- Early Certification
A request for certified status (sooner than the full 12-month probationary period or the 6-month trial service period) should be submitted by the employing department in writing, to Human Resources. A performance evaluation or a trial service rating form, as appropriate, should accompany the request. Early Certification will not be granted if a layoff is in progress in that job classification. Certification will be granted upon resolution of the layoff.
Employees may be promoted in the following ways:
- Open competitive and promotional comparative analysis which put the employee on eligible lists for referral to vacant, higher level, positions.
- Reclassification based on changes in job duties and responsibilities, provided the incumbent employee meets the minimum qualifications for the new level of the position.
- Satisfactory completion of training in a class identified as an Intern class.
- Hiring Process
- Hiring authority submits the following documents to PeopleAdmin:
- Position Description Questionnaire (PDQ) - Classified – If it is a new position, or if PDQ has significant changes, create a desk audit request.
- ORG Chart
- Classified Change Form
- Reviewed and approved by Human Resources.
- HR Director approves.
- Budget (Provost approves).
- Vice President approves.
- It goes back to Human Resources as approved.
- Human Resources enters sets up job posting in Neogov.
- A draft of the posting is sent to Hiring Manager for approval.
- Position is open for applications
- Position is closed on closing date or when reached maximum applications, as stated in job posting. Once approved, Human Resources activates the job posting.
- Human Resources reviews all applications for residency.
- Human Resources reviews minimum qualifications which are set by the State of Colorado.
- E-mails are sent to applicants identifying their respective next steps of the process.
- Hiring manager works on scoring criteria for applicants or utilize State of Colorado established testing.
- Human Resources reviews and approves criteria to ensure fairly scored written applications and no bias.
- Hiring department has a team of at least two (2) raters who score each application.
- Scores returned to Human Resources which are entered into a master spreadsheet with weights placed on each criteria.
- Human Resources take the scores on the master spreadsheet andenter them intoNeogov
for each applicant.
- Those who meet the scoring threshold (usually 60%) move to the next step of the process (moved to the eligible list).
- Usually 59 % or lower are removed from the process and are notified through Neogov.
- Eligibility list is reviewed to see if any eligible applicant is a veteran (DD214).
- Established referral list (top 6 applicants) are interviewed by Hiring Team.
- Once interviews are completed, the notes are turned into Human Resources.
- Verbal offer to preferred candidate is made.
- A written offer is e-mailed (see Human Resources for offer template).
- New hire receives a Background Check.
- A physical given to the new hire if it is a high risk job.
- After completion of the pre-employment check(s), a start date is given to the new hire.
- Human Resources sets up new hire information in Banner and provides PUF to Hiring Manager and Payroll.
- System access is given by IT once requested by the Hiring Manager.
- New hire orientation is scheduled.
- Paperwork and benefit information is discussed in Human Resources on the first day of work.
- Hiring authority submits the following documents to PeopleAdmin:
Policies and Procedures
- Classified Staff Policies and Procedures
- Complaints/Equal Opportunity Concerns
- Background Checks
- Performance Evaluation Process
Performance Evaluation Process
- Retention Information
- General Policies and Procedures
General Policies and Procedures
All members of the University of Northern Colorado community are entrusted with the responsibility to uphold and promote five fundamental values: Honesty, Trust, Respect, Fairness, and Responsibility. These core elements foster an atmosphere, inside and outside of the classroom, which serves as a foundation and guides the UNC community’s academic, professional, and personal growth. Endorsement of these core elements by students, faculty, staff, administration, and trustees strengthens the integrity and value of our academic climate.
It is a violation of University Policy to discriminate in the provision of educational or employment opportunities, benefits, or privileges; to create discriminatory work or academic conditions; or to use discriminatory evaluative standards in employment or educational settings if the basis of that discriminatory treatment is, in whole or part, the person's race, religion, gender, age, national origin, disability, veteran status, sexual orientation, or political affiliation.
The University prohibits sexual harassment by any faculty, student, staff, invitee, or agent of the University. The University adheres to the Equal Employment Opportunity Commission's definition of sexual harassment as modified for the University setting. Further detailed information regarding Discrimination and Sexual Harassment Policies can be found in the Board Policy Manual under section 2-2-201 or the Employee Relations Website.
- Post Offer Ergonomic Screening Policy
University of Northern Colorado requires Post offer medical screenings for prospective employees of high risk occupational groups. Screenings are non-discriminatory evaluations designed to give documented information about a prospective employee’s physical ability to complete essential functions of the job. Conditional job offers are extended to individuals and hired upon evaluation results of Post Offer Screening.
- Employment Eligibility Verification
The 1986 Immigration Reform and Control Act (IRCA) sought to control illegal migration by eliminating employment opportunity as a key incentive for unauthorized persons to come to the U.S. IRCA makes all U.S. employers responsible for verifying through a specific process the identity and work authorization or eligibility of all individuals, whether U.S. citizens or not, hired after November 6, 1986. To implement this, employers are required to complete Employment Eligibility Verification Forms I-9 for all employees. An employer’s obligation to review documents is not triggered until a person has been hired, whereupon the new employee is entitled to submit a document or combination of documents of his choice (from List A or a combination of a List B and List C document on the reverse side of the I-9 form) to verify his identity and work eligibility. Hired is defined as actual commencement of employment of an employee for wages or other remuneration. The employee must complete Section 1 of the I-9 Form by the date of hire (i.e. no later than the date on which employment services start). Employees must present original documents. Employers must complete Section 2 by examining evidence of identity and employment eligibility within three (3) business days of the date employment begins. If employees are authorized to work, but are unable to present the required document(s) within three business days, they must present a receipt for the application of the document(s) within business days and the actual document(s) within ninety (90) days. However, if employers hire individuals for duration of less than three business days, Section 2 must be completed at the time employment begins.
- Drug and Alcohol Policy
The University strives to create a healthy environment, one in which the high risk use of alcohol and the use of illicit drugs does not interfere with learning, performance, or development. The University prohibits the unlawful possession, use, or distribution of drugs, alcohol, and other controlled substances by all members of the University community (students, faculty, staff, alumni, and guests). Individuals who violate this policy shall be subject to discipline, termination, dismissal, debarment, arrest, or citation as applicable. Additionally, employees or students who violate this policy may be required to participate satisfactorily in drug abuse education, counseling, or rehabilitation programs approved by the University. Further detailed information regarding the Drug and Alcohol Policy can be found in the Board Policy Manual, section 1-1-407.
Employees are required to perform their duties and responsibilities in accordance with generally accepted safety standards as well as any specific safety standards applicable to their positions. it is the obligation of each employee to notify his/her supervisor of any unsafe condition in University premises, or practices of the University or any of its employees which she/he observes or becomes aware of that may affect his/her safety of any other person.
- Work Behavior
Employees are required to perform their duties and responsibilities in accordance with generally accepted safety standards as well as any specific safety standards applicable to their positions. It is the obligation of each employee to notify his/her supervisor of any unsafe condition in University premises, or practices of the University or any of its employees which she/he observes or becomes aware of that may affect his/her safety of any other person.
As a representative of the state, you are required at all times to use your best efforts to perform assigned tasks promptly and efficiently and to be courteous and impartial in dealing with those we serve. Courtesy, tact, and helpfulness on your part will do much to create the positive image state employees deserve. Employees should maintain the public's confidence in the integrity of state government by refusing outside compensation for performing your duties; and protect and conserve state property and use taxpayer dollars prudently. No state time, property, equipment, or supplies shall be used for private purposes or any other purpose not in the interests of the State of Colorado or the University of Northern Colorado.
You have the right to be treated with dignity and respect, just as it is expected you will treat others the same way. It is to our benefit to employ a diverse workforce to assist in providing effective customer service and to strive to be a leading student-centered university that promotes effective teaching, lifelong learning, the advancement of knowledge, research and a commitment to service.
- Compensation Manual
In making compensation decisions, a hiring authority must consider budgetary factors, recruitment and retention issues, salaries received by other similarly situated employees, an employee’s skill sets and competencies, other potential future increases, and the overall value to the organization. Pay ranges for state classified employees are established through the annual statewide compensation plan, which makes adjustments to the minimum and maximum allowable salaries for each grade. An employee’s base pay shall not be lower than the minimum, or higher than the maximum of his/her particular grade, except as otherwise permitted by law, rule or procedure. Pay ranges for exempt and faculty employees are established using College and University Personnel Administrators (CUPA) surveys for a comparative group of colleges and universities. Compensation decisions outside of the parameters of this document are permitted only if approved by the President of the University.
Base pay established for classified new hires (both permanent and temporary) and adjustments for the upward, lateral or downward movement of existing permanent employees must adhere to Chapter 3 of the State Personnel Rules. Base pay established for faculty and exempt new hires must adhere to the board polices and regulations.
All decisions affecting base pay should ensure the following:
- Pay is commensurate with the duties assigned;
- Adequate funds are available within existing appropriations;
- Equity is preserved among employees with similar job descriptions within divisions and across the University;
- Ongoing consistency; and
- Acknowledgment of individual qualifications (e.g. past experience, training, special skills).
Throughout this document, the source of the employment practice for each employee type is referenced. Below you can find the definitions used:
Employee files are maintained by the Human Resources Department and are considered confidential. Managers and supervisors other than the designated Human Resources representatives may only have access to personnel file information on a need-to-know basis. A manager or supervisor considering the hire of a former employee or transfer of a current employee may be granted access to the file.
Personnel files are to be reviewed in the Human Resource Department. Personnel files may not be taken outside of the department.
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