Vendor/Contractor Guide
- Welcome Vendors/Contractors
Welcome to the University of Northern Colorado (“University”) Purchasing and Contracts website. The purpose of this site is to acquaint you with our policies and procedures. We sincerely hope that by working together we can establish a mutually beneficial partnership with your company.
Working with the Purchasing and Contracts Office ensures that prospective vendors/contractors will have the greatest opportunity to succeed at doing business with the University. It is in the University’s best interest to continually search for new sources and to foster new business relationships.
- Verifying the Validity of a Quote Request or Purchase Order
The University is aware that someone is impersonating the University of Northern Colorado and requesting quotes for vendors/contractors that may ultimately end up in the issuance of a fraudulent purchase order. If you receive an email requesting a quote or an order from an email address other than the domain @unco.edu, the email is fraudulent and was not sent by any member of the University community. Many vendors/contractors have reported receiving emails requesting a quote from an email address ending in @unco-edu.org or @unco-edu.com. These are not valid UNC emails. If you are unsure of the validity of any documents, please email the document in question to purchasing@unco.edu and we will confirm its authenticity. If you have any questions or concerns, please call 970-351-2287.
- Making the Initial Contact
Prior to visiting on the campus, please call and schedule an appointment. You may contact the Purchasing Office at 970-351-2287 to schedule an appointment.
When visiting campus, please note that all UNC parking lots require you purchase either a parking permit, pay the meter (where available), or purchase of a temporary parking permit at the appropriate pay station. Parking Maps are available from Parking Services and provide detailed information on the various parking and building locations. Parking lot permit fees and parking tickets violations are the vendor/contractor’s responsibility.
- Purchasing Procedure
University departments have discretionary authority for purchases of $9,999 or less, and may process these purchases on their UNC VISA card.
Under no circumstances may a vendor/contractor accept any order from the University of $10,000 or greater without a purchase order.
Goods and services under $50,000 do not require a bid.
Goods and services costing in excess of $49,999 must be competitively bid. Please see the Electronic Solicitation Notification System – Rocky Mountain E-Purchasing System registration and bidding information below.
- Capital Construction
Capital Construction is governed by the State of Colorado Procurement Rule and the rules established by the Office of the State Architect. For information on construction related matters, please contact Curtis Benton at Facilities Management.
- Electronic Solicitation Notification System- Rocky Mountain E-Purchasing System
The University of Northern Colorado posts all bid opportunities on the Rocky Mountain E-Purchasing System, powered by Bid Net Direct. As a vendor/contractor, you are encouraged to register with Rocky Mountain E-Purchasing System so that you are notified of available bids and opportunities for the University of Northern Colorado as well as bid opportunities for more than 100+ member governmental agencies throughout Colorado. With a paid subscription by selecting automatic bid notification, your company will receive emails once the University has a bid opportunity that matches your company’s registered NIGP codes.
If you need assistance with your registration, please call the Rocky Mountain E-Purchasing System support department toll free at 1-800-835-4603.
- Vendor/Contractor W8/W9 Forms
All vendors/contractors that do business with the University are required to submit a W8 or W9 form.
- Vendor/Contractor Insurance Requirements
If you provide services to the University, you will be required to provide a current insurance certificate for general liability and worker’s compensation to the Purchasing Office prior to beginning work. The insurance certificate must name the University of Northern Colorado as an additional insured. Please see the University’s Insurance Requirement Form for further details. These documents must be sent to the Purchasing and Contracts Office by email to purchasing@unco.edu or faxed to 970-351-1142.
- Purchasing Offices
Central Purchasing
Carter Hall, Room 3002
Campus Box 61
Phone: 970-351-2287
Email: purchasing@unco.edu
Purchasing Facilities Management
Parsons Hall
Campus Box 57
Greeley, CO 80639
Phone: 970-351-2870
Mailing Address:
Purchasing and Contracts Department
University of Northern Colorado
501 20th Street
Campus Box 61
Greeley, CO 80639
- Helpful Links
