Expenses for official functions will be paid by an Electronic Internal Order (EIO)
when goods and services are obtained from within the University. If costs are incurred
outside the University, a PCard, Check/ACH Request Form, or Purchase Order (PO) may
be used. Original detailed receipts or invoices should be attached along with a copy
of the full approved AAF. Receipts from restaurants or hotels must be the detailed
ticket rather than a ticket stub or credit card receipt. When an official function
is conducted while an individual is on travel status, the related costs can be claimed
on the Travel Expense Sheet.