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Submission Form Tips & FAQs

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Schedule of campus-wide newsletters:

  • UNC Today: For faculty and staff, sent between 8-10 a.m. Monday, Wednesday and Friday
  • Around Campus: For currently enrolled students, sent between 9-10 a.m. Monday

Editor of UNC Today and Around Campus:  
Katie-Leigh Corder, creative content producer for UNC’s University Relations Team.

Submission Guidelines

  • News items must be from a UNC department or office, a chartered student organization or other UNC-affiliated program and will be accepted only from UNC faculty, staff and students with email addresses ending in unco.edu or bears.unco.edu. Local submissions relevant to the UNC campus community will also be considered but ranked lower in priority.The content of news submissions must be directly related to the university and not contain commercial advertising, solicitation or religious or political editorials.

  • Submitted news will be reviewed within 24 hours (excluding weekends and holidays). If approved to be included in the newsletters, announcements will be included in one or both of the newsletters within two weeks of submission based on urgency, prioritization and numer of total submissions.

  • Approved news will be edited as necessary and placed into the appropriate newsletter, the UNC News website, social media or a news release at the discretion of the news editor. The editor reserves the right to review, suspend or deny announcement requests for any reason.

  • University News and Public Relations staff will edit approved news for accuracy, brevity, clarity and suitability using AP Style. If a submission is better suited to a different communication vehicle, it will be forwarded. Items that are incomplete or inaccurate or do not meet guidelines will be e-mailed back to the submitter with an explanation. Submitters are encouraged to make necessary changes and resubmit the item.

  • For more detailed information about communicating information to members of the university community, read pages 87-91 of University Regulations (PDF).

Tips for Event or Announcement Titles

  • Keep titles short and descriptive.

  • Descriptions should include appropriate punctuation. Excessive exclamation points will be removed. Do not capitalize every letter in a word unless appropriate. Acronyms are acceptable.

  • If your announcement is a call for proposals, nominations, RSVPs, etc., be sure to include the deadline in the description.

  • Also try to include a URL for your announcement even if it goes to your department or office’s website. For example, include a URL(s) for:

    1. A webpage with additional/complete information
    2. An online registration or nomination/application form
    3. An online PDF of a flyer or poster containing additional information. Avoid linking to Word or Excel documents due to load time 

Frequently Asked Questions

  • Where Will My Event or Announcement Appear?

    EVENTS can appear:

    • On UNC’s online calendar, a publicly accessed website with some of the largest visitor numbers of any UNC site.

    • If chosen to be highlighted, then it will be placed in the “Featured Events” right sidebar section of UNC Today* with each title linking to the event’s listing on the calendar.

    • If chosen to be highlighted, then it will be placed in the “Featured Events” bottom section of Around Campus** with each title linking to the event’s listing on the calendar.

    *UNC Today is an e-newsletter for employees published three times a week (Monday, Wednesday and Friday) between 8-10 a.m. and is emailed to faculty, staff and interested community members, such as news reporters.

    **Around Campus is an e-newsletter for students published once a week on Mondays between 9-10 a.m. during the year. It’s emailed to currently enrolled students’ UNC email accounts (BearMail).

    ANNOUNCEMENTS can appear:

    • In UNC Today and/or Around Campus emails, depending on the announcement’s subject matter, amount of prioritized content already in the newsletter and intended audience.

    • Announcements of broad public interest are featured in the middle area section titled, “News.” of UNC’s home page and on the News Central website.

    • Announcements before June 20, 2018, have their own web page on the archived News Central website, which includes a searchable database:

  • Who Determines Where My Submission Appears?

    Creative Content Producer, Katie-Leigh Corder, is the editor of Around Campus and UNC Today newsletters, and will determine if your submission is appropriate for an announcement in an e-newsletter and/or the UNC website, or for sharing with media outlets as a news release and other platforms. 

    The editor reserves the right to review, suspend or deny announcement requests for any reason.

  • When Will My Event Or Announcement Be Published?

    After you submit a calendar event for approval, the event will be published on the UNC calendar within one business day after being submitted (not including weekends). If an event is selected for an announcement in e-newsletters, the information will appear within a week or few days in advance of the event, depending on the nature of the event. Events selected for announcements will NOT show up in the same newsletter as a calendar event in the Featured Events section to avoid repetition.

    Announcements that aren’t about events will appear as soon as is practical depending on the prioritization of those announcements as well as urgency and relevance to the newsletters’ audiences.

  • How Many Times Does An Announcement Appear In An E-Newsletter?

    Announcements will appear at least one time. Additional appearances are dependent on the nature of the announcement and current volume of announcements. E-newsletters generally contain a maximum of six or seven announcements to keep them a quick read.

  • Will I Receive Confirmation That My Submission Has Been Received?

    After using the news submission form to submit an announcement, you’ll see a success message on the same page after clicking the form’s "Submit" button. 

  •  What If There is an Error in My Announcement? 

    Because we use the email marketing platform Emma for the newsletters, it is impossible to make any changes to any announcement or event in those newsletters once they are sent.

    Depending on the severity of the error, the editor will decide to take one of the following actions:

    • Send a correction letter to that newsletter’s recipients as soon as possible (very rare);
    • UNC Today: Include the correction beneath the right sidebar area (common);
    • Around Campus: Include the correction underneath the Featured Events section (common); or
    • Avoid any correction if it is miniscule in nature and has no impact (common).
  • How Do I Change an Event or Announcement Information?

    For the calendar, you can edit your submission directly by logging in to calendar.unco.edu/login. Changes will be submitted for approval.

    For announcements, contact public.relations@unco.edu. Please be specific about what you want changed, and keep in mind the days and times each newsletter is sent.

  • Who Do I Contact If I Have a Problem Making A Submission or a Calendar Entry?

    Contact the Office of News and Public Relations: public.relations@unco.edu