Frequently Asked Questions

• What is the Payroll schedule? 

  Hourly Employee

  Semi Monthly Pay periods,  The 1st-15th is paid on the last working day of the month and the 16-30(31st) is paid on the 15th of the following month.  
  Ex:  March 1 -15th pays on March 31st
         March 16-31st would pay on April 15th

  • If a payday falls on a weekend, payday will be on the Friday preceding the weekend.
  • If a payday falls on a Federal bank holiday, payday will be the preceding work day unless otherwise specified.
  • If a payday falls on a University-scheduled holiday which is not also a bank holiday, direct deposits will be processed for the normal payday. Paycheck pickup will be scheduled during a brief time period prior to the University holiday.

  Salaried Employee

  Monthly pay periods start on the 1st of the month and end on the last day of the month, with payday on the last business day of each month, with the following exceptions: 

  • If a payday falls on a weekend, payday will be on the Friday preceding the weekend.
  • If a payday falls on a federal bank holiday, payday will be the preceding work day unless otherwise specified.
  • If a payday falls on a University-scheduled holiday which is not also a bank holiday, direct deposits will be processed for the normal payday. Paycheck pickup will be scheduled during a brief time period prior to the University holiday.
  • June Paydate: As a result of State Bill 03-197, the payday in June is delayed to the first working day in July  each year.
• How do I know if I am claiming the correct number of exemptions on my W-4 Form?
  1.  Complete the worksheet at the top of the W-4 Form to determine personal allowances.
  2. Talk to your Tax Accountant
  3. You can visit the IRS website to use the withholding calculator.
• Can I specify additional withholdings to be deducted from my paycheck?

  Yes. You may specify this on line 6 of your W-4 Form

• What should I do if my paycheck is wrong?
  1. Look over your pay stub closely and check for one-time deductions such as parking permits, unpaid parking fines, meal plans, uniforms etc.
  2. Make sure the hours submitted by your department and hours paid are correct.
  3. Check for differences in tax withholdings. Recent changes to a W-4 will affect your taxation.
  4. Make sure the rate of pay is correct.
  5. Call Payroll Services at 970-351-2700 with discrepancies
• What is a non-scheduled check?

  A non-scheduled or manual check is one that has to be prepared after Payroll has been completed. A $45 processing fee is assessed to departments unless it was a Banner issue. Each department is allowed on free check per fiscal year.

• How do I get security access and training for Banner?

  If you do not have security access to get into the Banner program you can:

  1. Contact Sue Swanson, at 970-351-2946 to obtain the Ursa Security Form for HR/Payroll. 
  2. After you have filled out the form please obtain the proper signatures and send the form to Sue in Payroll. Access is based on your specific needs, so be sure and specify what information or data entry you will need to have permission to use.
  3. For additional information on Department Time Entry (DTE), Web Time Entry (WTE) contact Kathy at 351-2700; EPAF trainings contact Dorothy Swenson at 351-2705.
• Am I required to have my paycheck direct-deposited to my bank?

  It is currently a University policy that all employees of UNC, including students, have direct deposit. You can down the Direct Deposit Form [Insert URL] and submit it to the Payroll Office. We do need the form at least 1 week prior to payday for the direct deposit to be activated.

• How do I view my Paystub?

  Students:

  • Sign into Ursa using your Student Login
  • Click on Student tab
  • Scroll down to "Student Employment" on the left hand side and click on "Enter Your Time Here"
  • An Employee tab will appear at the top- Left; click the Employee Tab
  • Click on Pay Information
  • Click on Pay Stubs

  Non-Student Employee:

  • Sign into Ursa using your Firstname. Lastname Login
  • Click on Employee tab
  • Under Employee Information, click on Pay Stub
• How do I get access to view my pay stub online?

  As an employee, you will automatically have access to view your pay stub through Ursa. If you do not have access, please contact the Payroll department at 970-351-2700.

• What is a PDID (Account Access).  Why is a PDID needed and who needs them?

  A PDID form establishes a digital identify that allows employees access to Banner INB, Insgiht, Network Drive Access,Voicemail or Long Distance Code, Xtender, SharePoint, Resource 25, CBord and gives them a  @unco.edu email.    A PDID is automatically generated for new employees, with the exception of student employees (those student employees who are not GA/TA's.) If a PDID is needed for a Student hourly or salary their name may not be availabe on the Account Access (PDID) Registry and you may have to request that their name be added.  The employee's hiring department will submit the request through the InformationTechnology website.

• As a supervisor, how do I submit a PDID form for an existing employee?

  Go to the Information Technology website and select the “Submit a Ticket” link. Type "PDID" in the search category box and follow the prompts. The employee must be listed in the Directory of names for the request to be processed.  Reasons why their names maynot appear:  They are not an Active Employee or they have a student employee class. 

• What is a "non-student hourly" employee?

  Non-student hourly employees are intended to be used only for emergency or high-demand working situations of short duration.  These positions are not to be used to displace regular employee types or to circumvent normal University and/or State hiring procedures.  Current classified, faculty, exempt and student employees of the University may NOT be hired as non-student hourly employees.

  For more information for the requirements of working as or hiring a non-student hourly employee, please contact Human Resources at 970-351-2718.

• What is UNC's work week?

  The established work week for UNC is from Sunday at 12:01 am to Saturday at midnight. Alternatives to this work week must be approved by Human Resources.