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University Libraries Guidelines for Events, Exhibitions, and Displays

Overview

In addition to offering study space and physical resources to UNC students, faculty, and staff University Libraries uses its space to increase student, faculty, and staff awareness of library collections, services, and events; to highlight university events and activities; and to enlighten library users and contribute positively to the library’s environment.

University-affiliated groups, such as academic departments and student organizations, can request to use University Libraries space to host a short-term display, an event, or tabling.

All special requests must be approved by University Libraries Administration.

Use of Michener Library for an Event

In keeping with our mission, use of the Libraries spaces for events must support the curricular and co-curricular mission of the university or Libraries. Events, such as author talks, panel discussions, guest lectures, film showings, etc. should promote academic scholarship and creative works, disseminate diverse perspectives, and foster enthusiasm for teaching and learning.


Additional Guidelines: Tabling, Short-Term Displays, and Mari Michener Gallery

There are additional guidelines for tabling, short-term displays, and use of the Mari Michener Gallery. Please click to read the additional information if your event falls into any of these categories.

  • Tabling

    In keeping with our mission, use of the Libraries spaces for tabling must support the curricular and co-curricular mission of the university or Libraries.

    Application Guidelines
    • A Building Use Survey must be completed to apply for tabling at least 2 weeks prior to the event.
    • Applications for use of event space are accepted from UNC academic programs or student organizations.
    • Submission of a request does not mean approval. We cannot guarantee that we will accommodate every request. Approval of tabling will depend on the time in the semester, time of day, noise level, etc.
    • All requests will be responded to via email.
    • Direct any questions to Jenn Beck, 970-351-4468
    Tabling Guidelines
    • Tabling takes place in the Michener Library foyer.
    • Tables and chairs are not to be removed from the foyer.
    • Groups must bring own equipment and supplies.
    • Temporary signage may be posted on the table, but it must be removed at the end of the reservation
    • Area must be left clean and orderly. Table surfaces are to be cleared and all trash/recycling placed in appropriate bins.
  • Short-Term Displays

    In keeping with our mission, use of the Libraries spaces must support the curricular and co-curricular mission of the university or Libraries. Examples of short-term displays may include items hung from the mezzanine or a pop-up banner.

    Application Guidelines
    • A Building Use Survey must be completed to apply for exhibit space at least 2 weeks prior to the exhibit start date.
    • Applications for use of event space are accepted from UNC academic programs or student organizations.
    • Submission of a request does not mean approval. We cannot guarantee that we will accommodate every request. Approval of displays will depend on the time in the semester, size of the display, space utilized, etc.
    • All requests will be responded to via email.
    • Direct any questions to Jenn Beck, 970-351-4468
    Criteria for Displays

    Display proposals will be evaluated for content, originality, design, and use of appropriate materials and should satisfy the following criteria:

    • Displays must be of interest to the broad university community. They may be tied to an event but should not be promotional in nature.
    • Displays must be of high-quality design and execution. They may not include perishable materials. They should include professional looking signs and labels including a label indicating the campus department or student organization responsible for the display.
    • Please note that University Libraries is not liable for any theft or damage that may occur to any display materials.
    Display Installation and De-installation Guidelines
    • The display If additional time is needed, you will need approval from the Dean of University Libraries.
    • A specific date and time must be arranged with University Libraries for the installation and de-installation of the exhibit.
    • Displays must be removed by the specified date since other exhibits may be scheduled for the space.  University Libraries is not responsible for materials on display or left after the agreed upon de-installation date.
    • Methods for hanging materials must be approved by University Libraries Administration and cannot cause permanent damage.
    • Exhibitors must design the display to conform to existing designated building space. Minimal furniture arrangement is allowed in consultation with University Libraries Administration.

El Movimiento exhibit reception, Fall 2021, Mari Michener Gallery