Welcome to McKee Express Scheduling

This page is intended for UNC FACULTY/STAFF use only.
Please help keep the McKee Conference Spaces secure and available to you by not sharing this access link with anyone else.

• Reservable McKee Spaces using Express Scheduling

  The following spaces can be reserved in McKee Hall using the Express Scheduling form:
  MCKE 0008 (SPED Conference Room) - Capacity 36
  MCKE 0014F (PSYCH Sciences Room) - Capacity 6
  MCKE 0019 (Physio/Computer Lab and PSYCH Sciences Area) - Capacity 30
  MCKE 0020 (PSYCH Sciences Conference Room) - Capacity 25
  MCKE 0022 (Bresnahan-Halstead Conference Room/SPED) - Capacity 14
  MCKE 0044E (Doctoral Seminar Room/SPED) - Capacity 12
  MCKE 0201 (Research Room/APCE and SPSY Area) - Capacity 8
  MCKE 0213K (Ed Prep Conference Room/STE Area) - Capacity 14
  MCKE 0227 (Future Teacher Hub/STE Meeting Area) - Capacity 16
  MCKE 0282 (EBS Conference Room) - Capacity 30
  MCKE 0282A (EBS Small Meeting Space) - Capacity 6
  MCKE 0426 (HESAL/ELPS Conference Room) - Capacity 20
  MCKE 0513 (Ed Tech/ASLIS Conference Room) - Capacity 5
  MCKE 0519 (ASRM Conference Room) - Capacity 10

• Express Scheduling for a Single Reservation

  How Express Scheduling Works for a Single Reservation:

  1. Enter the Date and Time of the intended meeting
  2. From the “Express Locations” drop-down, choose the intended location of the meeting Please note that the room will only appear as an option if it is available during the day/time that you entered
  3. As the Event Name, please enter your full name followed by the last four digits of your UNC phone number. (This is so we can contact the user if necessary)
  4. Click on the “Save” button
  5. A Notification will appear that will let you know that your event has been successfully saved
  6. You may now either close the link or click on the option to “Create Another Event”
  7. If you need a reminder of this meeting, please now add it to your personal outlook calendar as Express Scheduling will not send any notifications or reminders
  8. Contact EBSDeansOffice@unco.edu if you need to cancel a reservation, or with any questions you may have about Express Scheduling
• Express Scheduling for Reoccurring Reservation

  If you would like assistance with a reoccurring reservation, please contact EBSDeansOffice@unco.edu.  If you would like to enter your own reoccurring reservation, please use the following guidelines.

  How Express Scheduling works for reoccurring reservation:

  1. On the bottom of the Express Scheduling form on the home page, click on the button that says “Open in Form”
  2. Fill in all “Required” fields
     1. Event Name – This will be your Full Name followed by the last four digits of you UNC telephone number. (This is necessary in case there is a problem and we need to contact you regarding your reservation). There is a reminder of this built into the form.
     2. Expected Head Count – Important in helping find the appropriately sized room for your meeting.
     3. Event Date and Time – This will be the first iteration or beginning day and time of your reoccurring meetings.
     4. Pick the Repeating Pattern
        1. This can be done by simply selecting all the days you want to include on the Ad Hoc calendar that appears in the form, or by clicking on the “Repeating Pattern” button and then selecting one of the other options of Daily, Weekly, or Monthly from the “Pattern Picker” screen that appears.
        2. In the “Pattern Picker”, select the values of how the meeting will reoccur and when the last meeting repeats through. When done making the desired changes, click on “select pattern.”
        3. Check the calendar on the screen to make sure the dates you have chosen are highlighted in the dark blue color.
           
           • If the dates need editing, click on the “Repeating Pattern”, and then change your previous selection(s).
           • If you would like to change the time on any of the meetings, click on “View All Occurrences”. A screen will open with all the days and times you have chosen. This is where you can edit the times if necessary. The times can be different from each other if that is the meeting pattern you desire. Click the “Close” button in that screen to go back to the event form.
           • Important: Please do not extend a reoccurring pattern past the end of a semester. Violating reservations to this request will be removed from the system.
     5. Event Locations – If the McKee Express Scheduling room you are wanting to reserve is available for your meeting, that room will appear to choose from in the list of location searches. If the room does not appear in the search, it is not available to reserve during the days/times you have selected. Please note that the location search fields may time-out. To get the results to populate again, simply click on the Refresh button in the Locations Search box.
        1. 1. Click the green “Reserve” button next to the room that works for your meeting. Note the capacity of the rooms as you make your selection.
           2. After you click on the green “Reserve” button, that same box should now say “Added below” and the room you have chosen will now appear in a box under the larger selection box. These are the two ways to know you have properly selected the room.

  F. Save – Click the Save at the bottom of the form. This will send your reservation to the room calendar in the 25Live system.
  • A notification will appear that will let you know that your event has been successfully saved
  • You may now either close the link or click on the option to “Create Another Event”

  1. • If you need a reminder of this reoccurring meeting, please now add it to your personal outlook calendar as Express Scheduling will not send any notifications or reminders.
     • Please contact  EBSDeansOffice@unco.edu if you need to cancel or alter your reoccurring reservation, or if you have any questions about placing reoccurring reservations using the Express Scheduling form.
• Viewing McKee Room Calendars in 25Live

  Viewing a room calendar in 25Live allows users to check on availability of the room and/or to confirm a reservation has been placed.

  Navigating a Room Calendar

  • After opening a McKee room link from below, that specific room calendar will display in the current week.
  • Use the arrows under the displayed calendar to advance to the next week or go back to the previous week If you want to see more of the calendar in one view, first select a start week from the dates located between the arrows right above the calendar on the right-hand side.
  • In the “Weeks” drop-down, pick the number of weeks you would like to display up to 16 weeks

  Clicking on a McKee room from the list below will open and display that specific room calendar in the current week:

  MCKE 0008 (SPED Conference Room) – Capacity 36

  MCKE 0014F (PSYCH Sciences Room) – Capacity 6

  MCKE 0019 (Physio/Computer Lab and PSYCH Sciences Area) – Capacity 30

  MCKE 0020 (PSYCH Sciences Conference Room) – Capacity 25

  MCKE 0022 (Bresnahan-Halstead Conference Room/SPED) – Capacity 14

  MCKE 0044E (Doctoral Seminar Room/Sped) – Capacity 12

  MCKE 0201 (Research Room/APCE and SPSY Area) – Capacity 8

  MCKE 0213K (Ed Prep Conference Room/STE Area) – Capacity 14

  MCKE 0227 (Future Teacher Hub/STE Meeting Area) – Capacity 16

  MCKE 0282 (EBS Conference Room) – Capacity 30

  MCKE 0282A (EBS Small Meeting Space) – Capacity 6

  MCKE 0426 (HESA/ELPS Conference Room) – Capacity 20 

  MCKE 0513 (Ed Tech/ASLIS Conference Room) – Capacity 5

  MCKE 0519 (ASRM Conference Room) – Capacity 10

  Please contact EBSDeansOffice@unco.edu if you need any assistance or have any questions about viewing the room calendars.

Express Scheduling Form