Grades

The University operates on a 4.00 +/- grade point system, utilizing both letter grades and S/U grades.

Current grading policies

 

  • A “UW” indicates an unauthorized withdrawal and is assigned by the instructor only when the student has never attended the class for which he/she enrolled. Credits not used to compute grade point average (GPA) and not counted toward graduation.
  • A “F” grade is assigned when the student earned this grade, regardless of if they attended the entire semester or not.
  • A “W” indicates an approved withdrawal from the course and is automatically assigned once the student has completed the official withdrawal process. Credits not used to compute grade point average (GPA) and not counted toward graduation.
  • A “U” grade is assigned when a student failed to complete the requirements for an S/U graded course, regardless of if they attended the entire semester or not.
  • At the discretion of the instructor, a temporary grade of Incomplete "I" may be given to a student who demonstrates that he/she could not complete the requirements of the course due to circumstances beyond the student's control that were not reasonably foreseeable. (See Incomplete Grades tab)
  • The grade of “NR” is used for courses that have been granted approval for “NR” grading. The “NR” is assigned when the coursework requires longer than a semester to complete. The “NR” will be replaced by the appropriate grade when the work is completed. "NR" grades will roll to an "F" or "U" if not completed within one academic year of the initial grade assignment. Once "NR' grades have rolled to an unsatisfactory/failing grade, a grade change will not be permitted.

Attendance

Grade to Be Assigned

Last Date of Attendance

Never Attended

Assign "UW" grade

No date required because student never attended class.

Attended initially, but then stopped attending and did not withdraw

If appropriate, assign "F" or "U" grade

Submit last day the student attended class.

Attended and subsequently withdrew through URSA

"W" grade already assigned in URSA

None required.

Attended entire semester

Assign appropriate grade

If student receives an "F" or "U" but attended entire semester, please list last day of semester, including finals week.

Faculty must submit grades via the Web to the Office of the Registrar by 5 pm of the third working day after the end of a course.

For instructions on how to enter grades, please see the grading help sheet.

Grade changes or corrections must be submitted within the first six weeks of the following term and must be approved and signed by the instructor and the Director/Department Chair. Spring term grade changes are also due the first six weeks of Summer term.

Grade change requests submitted after the six week period must be approved and signed by the instructor, the School Director/Department Chair and the Dean of the College (or designee).

Forms are available within URSA, under the Faculty tab. Grade change request forms delivered by students will not be accepted.

At the discretion of the instructor, a temporary grade of Incomplete "I" may be given to a student who demonstrates that he/she could not complete the requirements of the course due to circumstances beyond the student's control that were not reasonably foreseeable.

A student must be passing the course at the time that an Incomplete is requested unless the instructor determines that there are extenuating circumstances to assign an Incomplete to a student who is not passing the course.

These credits are not used to compute grade point average (GPA) and do not count towards graduation.

Students completing an Incomplete grade should NOT register for the course a second time.

  • The instructor must submit to the department chair or school director, a written notice of the specific coursework to be completed before the final grade is determined as well as reasons for the Incomplete grade; a copy is kept in the school/department and one is provided to the student.
  • To change an Incomplete grade, the instructor must submit the grade change request form to the Office of the Registrar. Grade change requests submited after the six week period of the subsequent term the student originally enrolled in the course must be approved and signed by the instructor, the school director/department chair and the Dean of the College (or designee). Forms are available within URSA, under the Faculty tab. No grade change request forms delivered by students will be accepted.
  • If the course requirements are not completed and the grade change form not received in the Office of the Registrar after a maximum of one year, the grade will be recorded on the academic record as a failing or unsatisfactory grade. Once the incomplete grade(s) have rolled to failing/unsatisfactory, a grade change(s) will not be permitted.
  • Degrees will not be conferred upon students with outstanding "I" grades.

For more information, please contact the Office of the Registrar at 970-351-2231 or email michelle.heiny@unco.edu.

 

 

FAQ's

The US Department of Education requires the Office of Financial Aid to determine if a student, who receives financial aid and fails to earn a passing grade in a course, has actually attended and/or completed the course or if they withdrew from the course without providing the university official notification.

Therefore, we need a Last Date of Attendance for any student who receives an "F" or "U" for a course.

This requirement allows UNC to verify that a student did attend the course for which they were enrolled and complies with federal financial aid regulations for Pell Grant recipients.

As defined by the U.S. Department of Education, an academically-related activity” includes, but is not limited to—

  • Physically attending a class
  • Submitting an academic assignment;
  • Taking an exam, an interactive tutorial, or computer-assisted instruction;
  • Attending a study group that is assigned by the institution;
  • Participating in an online discussion about academic matters;
  • Initiating contact with a faculty member to ask a question about the academic subject studied in the course.

"Academic attendance" and "attendance at an academic-related activity" do not include activities where a student may be present, but not academically engaged, such as:

  • Living in institutional housing
  • Participating in the institution's meal plan
  • Logging into an online class without active participation; or
  • Participating in academic counseling or advisement (34 CFR 668.22)(I)(7)(i)(A)

Attendance

Grade to Be Assigned

Last Date of Attendance

Never Attended

Assign "UW" grade

No date required because student never attended class.

Attended initially, but then stopped attending and did not withdraw

If appropriate, assign "F" grade

Submit last day the student attended class.

Attended and subsequently withdrew through URSA

"W" grade already assigned in URSA

None required.

Attended entire semester

Assign appropriate grade

If student received an "F" or "U", submit last day of semester, including finals week.

 

 

Group of students