Grades

The University operates on a 4.00 +/- grade point system, utilizing both letter grades and S/U grades.

Current grading policies

  • A “UW” indicates an unauthorized withdrawal and is assigned by the instructor only when the student has never attended the class for which he/she enrolled. Credits not used to compute grade point average (GPA) and not counted toward graduation.
  • A “F” grade is assigned when the student earned this grade, regardless of if they attended the entire semester or not.
  • A “W” indicates an approved withdrawal from the course and is automatically assigned once the student has completed the official withdrawal process. Credits not used to compute grade point average (GPA) and not counted toward graduation.
  • A “U” grade is assigned when a student failed to complete the requirements for an S/U graded course, regardless of if they attended the entire semester or not.
  • At the discretion of the instructor, a temporary grade of Incomplete "I" may be given to a student who demonstrates that he/she could not complete the requirements of the course due to circumstances beyond the student's control that were not reasonably foreseeable. (See Incomplete Grades tab)
  • A “NR” is used for courses that have been granted approval for “NR” grading at the undergraduate level. The “NR” is assigned when the coursework requires longer than a semester to complete. The “NR” will be replaced by the appropriate grade when the work is completed. "NR" grades will roll to an "F" or "U" if not completed within one academic year of the initial grade assignment. Once "NR" grades have rolled to an unsatisfactory/failing, grade changes will not be permitted.
  • A “NR ” is used for theses, dissertations, and other courses that have been granted approval for “NR” grading at the graduate level. The “NR” is assigned when the coursework requires longer than a semester to complete. The “NR” will be replaced by the appropriate grade when the work is completed. Once “NR” grades have rolled to an unsatisfactory, grade changes will not be permitted.
Attendance Grade to Be Assigned Last Date of Attendance
Never Attended Assign "UW" grade

No Date required because the student never attended class.

Attended initially, but then stopped attending and did not withdraw  If appropriate, assign "F" or "U" grade Submit last day the student attended class
Attended and subsequently withdrew through URSA "W" grade is automatically assigned None required
Attended entire semester Assign appropriate grade If student receives an "F" or "U" but attended entire semester, please list last day of semester, including finals week.

Faculty must submit grades via the Web to the Registrar's Office by 5 pm of the third working day after the end of finals week of the semester in which the course was offered.

Grade changes or corrections must be submitted within the first six weeks of the following academic-year semester, and must be signed by the instructor and the department chair/school director.

Changes to grades for classes taken in the fall semester are due within the first six weeks of the spring semester; changes to grades for classes taken in the spring or summer semester are due within the first six weeks of the fall semester.

Grade change form is available on the Office of the Registrar forms page or in URSA under the Employee tab.

No grade changes will be accepted for courses that have been applied to an awarded degree and/or certificate/licensure program.

Any grade change after the six week period must follow the Academic Appeal process.

At the discretion of the instructor, a temporary grade of Incomplete "I" may be given to a student who demonstrates that he/she could not complete the requirements of the course due to circumstances beyond the student's control that were not reasonably foreseeable.

A student must be passing the course at the time that an Incomplete is requested unless the instructor determines that there are extenuating circumstances to assign an Incomplete to a student who is not passing the course.

These credits are not used to compute grade point average (GPA) and do not count towards graduation.

Students completing an Incomplete grade should NOT register for the course a second time.

  • The instructor must submit to the department chair or school director, a written notice of the specific coursework to be completed before the final grade is determined as well as reasons for the Incomplete grade; a copy is kept in the school/department and one is provided to the student.
  • To change an Incomplete grade, the instructor must submit the grade change request form to the Office of the Registrar. Grade change requests submitted within the first six week period of the subsequent term the student originally enrolled in the course must be signed by the instructor and the school director/department chair. Grade change requests submitted after the six week period of the subsequent term the student originally enrolled in the course must be approved and signed by the instructor, the school director/department chair and the Dean of the College (or designee).Forms are available within URSA, under the Faculty tab. No grade change request forms delivered by students will be accepted.
  • If the course requirements are not completed and the grade change form not received in the Office of the Registrar after a maximum of one year, the grade will be recorded on the academic record as a failing or unsatisfactory grade. Once the incomplete grade(s) have rolled to failing/unsatisfactory, a grade change(s) will not be permitted.
  • For year-long independent study courses, if the course requirements are not completed and the grade change form received in the Office of the Registrar after a maximum of one year from the term in which the Incomplete grade was assigned, the grade will be recorded on the academic record as a failing or unsatisfactory grade. Once the incomplete grade(s) have rolled to unsatisfactory/failing, a grade change(s) will not be permitted.
  • Degrees will not be conferred upon students with outstanding "I" grades.

For more information, please contact the Office of the Registrar at 970-351-2231 or email laura.beyers@unco.edu

The US Department of Education requires the Office of Financial Aid to determine if a student, who receives financial aid and fails to earn a passing grade in a course, has actually attended and/or completed the course or if they withdrew from the course without providing the university official notification.

Therefore, we need a Last Date of Attendance for any student who receives an "F" or "U" for a course.

This requirement allows UNC to verify that a student did attend the course for which they were enrolled and complies with federal financial aid regulations for Pell Grant recipients.

As defined by the U.S. Department of Education, an academically-related activity” includes, but is not limited to—

  • Physically attending a class;
  • Submitting an academic assignment;
  • Taking an exam, an interactive tutorial, or computer-assisted instruction;
  • Attending a study group that is assigned by the institution;
  • Participating in an online discussion about academic matters;
  • Initiating contact with a faculty member to ask a question about the academic subject studied in the course.

"Academic attendance" and "attendance at an academic-related activity" do not include activities where a student may be present, but not academically engaged, such as:

  • Living in institutional housing;
  • Participating in the institution's meal plan;
  • Logging into an online class without active participation; or
  • Participating in academic counseling or advisement (34 CFR 668.22)(I)(7)(i)(A)

Last Date of Attendance FAQs

  • Why is the Last Date of Attendance information required?

    The University of Northern Colorado assumes students will attend class but does not specifically require it. However, the U.S. Department of Education requires the Office of Financial Aid to determine if a student, who received financial aid and fails to earn a passing grade in a course, has actually attended and/or completed the course, or if they withdrew from a course without providing the University official notification (34 CFR 668.22).

    Therefore, we need a Last Date of Attendance for any student who receives an "F" or "U" for a course.

  • Who must provide the Last Date of Attendance information?
    Since the instructor is the only person at the institution who can document whether a student attended class or participated in an academically-related activity, this documentation must come from the instructor.
  • What if I do not take attendance?

    If you do not take attendance, you should provide the date of the last known academically-related activity. Examples of academically-related activities are:

    • Physically attending a class;
    • Submitting an academic assignment;
    • Taking an exam, an interactive tutorial, or computer-assisted instruction;
    • Attending a study group that is assigned by the institution;
    • Participating in an online discussion about academic matters;
    • Initiating contact with a faculty member to ask a question about the academic subject studied in the course

    If there is no documented attendance or academically-related activity, the student is considered to have never attended and a grade of “UW” is assigned.

  • What if I do not know if the student attended and I have no record of academic activity?
    Indicate the student did not attend (UW). According to federal regulations, the student is considered to not have begun attendance if the institution is unable to document the student’s attendance.
  • What if I saw the student in class but do not take attendance and there is no academic activity record?
    If attendance cannot be documented through actual attendance records or an academically-related event, you must report that the student never attended (UW).
  • What impact is there if the student never attended?
    The student may have their financial aid reduced or cancelled for the semester which may result in the student owing the University these monies.
  • I teach an online class, how do I document attendance?

    If attendance is not taken, provide the date of the last academically-related activity. Examples of academically-related activities are:

    • Submitting an academic assignment;
    • Taking an exam, an interactive tutorial, or computer-assisted instruction;
    • Attending a study group that is assigned by the institution;
    • Participating in an online discussion about academic matters;
    • Initiating contact with a faculty member to ask a question about the academic subject studied in the course.