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Information for Researchers

  • All users of archival materials must register annually. By registering, users agree to abide by Archival Services rules. There is no cost for registration and University affiliation is not required.
  • Archival collection materials are non-circulating and may not be removed from the research area without authorization.
  • Users are required to leave all personal property in lockers provided for that purpose. While using archival materials, users may have only paper, pencils, or a laptop computer with them. Pens are not permitted. We have pencils available for you.
  • Users may be asked to wear gloves while handling photographs or delicate items.
  • Archival materials must be handled with great care. Users may remove only one folder at a time from a box and they must maintain the original order of the folders in the box and the materials in the folder.
  • To protect archival materials, all food and drinks are prohibited in the research area.
  • Archival Services provides photocopy and scanning services for a fee, but reserves the right to restrict reproduction of its materials due to condition, size, or donor requirements.
  • Prepayment is required for all orders over $10.00.
  • Please allow 72 hours for orders to be completed. Low-resolution scans may be sent through email. High-resolution scans will be saved to a CD. All reproduced materials may be picked up at the James A. Michener Library or mailed at no additional cost.
  • Photocopy/Scanning – Standard (letter or legal size) 
    Self service: $0.10 per page 
    Staff: $0.25 per page
  • Printing from Microfilm 
    Staff: $0.25 per print

Following is a list of uses for which you will need to seek permission to publish:

  • Public display in any form, electronic or hard copy.
  • Publication in any form, whether modified or not.
  • Use in television, video, or film. 

You will not have to seek permission to publish if the purpose of your work falls under one of the following:

  • Non-profit educational purposes (class papers, research, classroom use).
  • For purposes such as criticism, comment, and news reporting.

Fee Schedule and Application for Use of Images in Publications

The University of Northern Colorado University Libraries Archives and Special Collections’ primary purpose is to serve the research needs of the University of Northern Colorado’s (UNC) faculty, students, and surrounding community; and to collect materials that document the significant intellectual, cultural, administrative, and social history of UNC and its neighboring communities.  

 The University Libraries Archives and Special Collections Department (ASCD) supports the education and research mission of UNC and the University Libraries. ASCD strives to support intellectual discovery and to empower a diverse community of learners and researchers through collections, education, outreach, and services by acquiring, preserving and providing access to appropriate primary source materials and rare/unique items.

 The ASCD has three distinct collecting areas: university archives, James A. Michener, and special collections from individuals and organizations in northeastern Colorado. This collection development statement is subject to change. Areas may be added and amended in response to evolving research needs, to augment existing collections, or in response to new academic priorities.

Click here to read the full statement.