When to use PDF
PDF files are useful for forms that users have to fill out and mail in. It’s helpful to make the fields editable in the Word document so users can download the files and type in the information. The help term to use to learn how to do that is “form fields”.
Any newsletter or list that must print exactly as it appears can be converted to PDF. Users don’t like to wait for Adobe Acrobat Reader to open so use this sparingly. Also remember that many foreign students may not have the software.
You can use Microsoft Word documents but realize a user must have Microsoft Word to open the form.