Getting information to us

Following these guidelines will assist us in making changes quickly.

Updating Content:

  • Send the exact URL of the content you need change. The easiest way is to copy and paste the URL of the current Web page into the email requesting the change.
  • If the change is small indicate exactly on the page where the change needs to be made. Indicate what paragraph it is located in or what surrounds the text that is being changed.
  • Generally speaking, Web Communications should not retype any information. Very small changes, such as typo or date corrections, can be sent via hardcopy.

Creating New Pages:

  • Send new pages in Microsoft Word. Use formatting that Word provides.
  • Each web page should be contained in its own document or one document with all the content divided by page breaks and Headings.
  • Tell us where you think the link should be in the navigation structure and what the words of the link should be. We can help with those decisions.


  • Images can be emailed and optimized for the Web by Web Communications. If only a few images need to be sent, you can attach them to an email. The email capacity is 5 MB.
  • Excel documents can be put into PDF by Web Communications for Web use
  • Please do not use Word, Microsoft Publisher, Excel, Adobe InDesign or QuarkXPress to create Web pages. Although each has an option to save as HTML or Web page, the resulting file is non-compliant with HTML standards and difficult to edit.
  • To update a PDF, the updated version of the original Word document or the new PDF is needed. PDF’s are essentially an image and cannot be easily edited. It takes only seconds to convert most Word documents to PDF and Web Communications can do that for a Word document. Adding editable fields to a document is the responsibility of the university area.

Ways to get information to Web Communications

  • Content can be sent via email or a Word document attachment