Email Signature for Outlook and Entourage

Jump to Entourage or OWA instructions

Outlook

  1. Copy the email signature and graphic (if you choose to use graphic) from the sample Word document. Note: Do not copy and paste the graphic from another person's email, the quality of the graphic will deteriorate.
  2. Hold down the left mouse button and drag the cursor to the beginning of the “Name” area, highlighting all of the text.
  3. Once highlighted, hold down the “Ctrl” (control) button on your keyboard and simultaneously push the “C” button. You have now copied the text.
  4. Open a new email (new message, compose, etc.)
  5. Above the spaces for entering “to:” “cc:” “Subject:” etc., there are several tabs: Messages, Insert, Options, etc. Make sure the “messages” tab is the one selected. On the right-hand side, you will see a “signature” button. Click on it and go to “Signatures…”. If the Signature choice is not available on the Message tab, you may also find it it on the Insert Tab - Signatures choice.
  6. Click on the “New” button.
  7. A “name your signature” prompt will pop up. Name this signature “UNCstandard” and hit “okay.”
  8. Click in the blank space below where the signature is to be created. Hold down the control button and simultaneously push the “V” button. If the copied signature appears, you have done it correctly. *Note: some text may be shifted and the “Bringing education to life” box will not appear. This is normal.
  9. Type in your own personal information following the sample. If the copied text defaults to another font, you may need to change the font style in your signature:
    Name - TEXT NAME, size 10 pt Arial Bold and
    all other text -TEXT NAME, size 9 pt Arial.
  10. Once you are finished. Click on the “Save” button and then click “Okay.”
  11. To use your new signature in an email, in the new email, click on the Signatures” button and click on the newly created “UNCstandard” and it should appear in the message box. To set it as a default, go to “Signatures…” and on the right-hand side under “Choose Default Signature” set as desired.
  12. For the graphic to appear, your email options must be set as Rich Text or HTML. Yo can find those choices in the Format box under the Options tab.

Instructions for adding an email signature to Entourage:

  1. Copy the email signature from the sample Word document.
  2. button and drag the cursor to the beginning of the “Sender Name” area, highlighting all of the text and, optionally, graphic.
  3. Once highlighted, hold down the "command" key on your keyboard and simultaneously push the “C” button. You have now copied the information.
  4. Open Entourage.
  5. From the menu bar at top, you will see links to File, Edit, View, Message, Format, Tools, etc. Select Tools from the menu bar and towards the bottom of that menu you will see a link to "Signatures...." Click on it.
  6. A window will pop up. Within that window is a green circle button with a plus sign. The words New are below it. Click on this button.
  7. Another window will pop up. Within the "Name" field of this window name this signature “UNCstandard. ”
  8. Click in the blank space below where the signature is to be created. Hold down the "command" key on your keyboard and simultaneously push the “V” key. If the copied signature appears, you have done it correctly.
  9. Replace the sample information with your own personal information. If the copied text defaults to another font, you may need to change the font style in your signature:
    Name - TEXT NAME, size 10 pt Arial Bold and
    all other text -TEXT NAME, size 9 pt Arial.
  10. If you would like to add the email graphic, control click on the graphic and choose Save Image As (remember where you saved it). Place the cursor at the end of your signature block. On the Message menu, point to Insert, and then choose the Picture option. Locate the graphic file and then click Choose. Also, click Use HTML button to turn on HTML formatting.
  11. Once you are finished, hold down the "command" key on your keyboard and simultaneously push the “S” key. Your signature is now saved.
  12. To use your new signature in an email, from the Tools menu, click Accounts.
    On the Mail tab, double-click the account that you want the random signature to appear in. Click the Options tab. Under Message Options, on the Default signature pop-up menu, click the default signature that you want to use.

Microsoft Outlook Web Access (OWA)

  1. Click on the options icon at the bottom left of the OWA screen (beneath the folders list).
  2. Click on the edit signatures button
  3. Copy the email signature only from the sample Word document. Note: OWA signatures will not include graphics.
  4. Paste the signature text into the signature block window.
  5. Put your cursor after the word Title and hit the enter key to add a space.
  6. Edit the information as needed.
  7. Select your name and title and choose Arial 10 point as the format.
  8. select the rest of the information and choose Arial as the font, do not choose a font size. OWA should pick up the 9 pt font size from the Word document even though OWA does not offer a 9 pt size.
  9. Choose Save and Close. Note: OWA only offer one signature choice so this one will be the default.

 

Get the Latest

  • Brand Showcase
  • Publications
  • News
  • UNC Life
  • Survey
  • UNC Impact

UNC Social