Policies

Some general policies are listed below.

A 10% deposit for all non-UNC conferences will be due at the time of contract. Full payment is due to the University of Northern Colorado within thirty days of the billing date. Conference Services will not individually bill participants for any reason.
A Pre-Conference Meeting will be scheduled at least one month prior to the date of the conference. The Conference/Camp Director must submit a finalized schedule of events and list of contacts for each conference to Conference Services at the pre-conference meeting.
A complete final roster of all participants must be received by the Office of Conference Services 14 days prior to the conference start date. This roster must be submitted in the proper excel spread sheet that is provided by Conference Services and must be submitted electronically. The University requires that every participant on campus be accounted for while participating in campus held activities.
A guaranteed count for residential and dining participant numbers is due 14 days prior to the camp/conference start date.
All participants under the age of 18, must be accompanied by an adult chaperone/advisor from the conference at all times, this includes all “free time.” To ensure the personal safety of the participants, the University requires a minimum of one counselor for every twelve (12) youth participants.