Rules and Procedures
Induction of Members
- Time and Place: Each newly confirmed Student Justice shall take the oath of office at the next regularly scheduled Student Judiciary meeting.
- Oath of Office: "If you are willing to assume the duties of your office, please repeat after me the following oath: I do solemnly swear that I will faithfully execute the duties of my office and I will to the best of my ability to serve with integrity to preserve, protect and abide by the Constitution of the Student Body, The UNC Honor Code and the rules and procedures of the Student Judiciary of the University of Northern Colorado.”
Qualifications & Terms of Office
- All members of the Student Judiciary must be a student, as outlined in the Constitution of the Student Body of the University of Northern Colorado.
- All members of the Student Judiciary serve for life as a student at the University of Northern Colorado.
- All members will attend bi-weekly meetings.
- If a member is unable to attend a meeting they will be responsible to inform the Chief Justice 24 hours in advance, unless extenuating circumstances exist and will be required to make-up the miss in the form of an additional office hour.
- If any member accumulates three unexcused absences in any single semester they will be asked to resign.
- If a member is more than 15 minutes late to a meeting or office hour without informing the Chief Justice in advance, that will count as an unexcused absence.
- The members of the board will determine what constitutes an excused absence.
- All members are required to hold at least one office hour per week during the academic year in the Conduct Offices in Decker Hall.
- If a member is unable to attend their scheduled hour they need to inform the Chief Justice 24 hours in advance and will be required to schedule a make-up hour.
- The Chief Justice will head all Student Judiciary meetings.
- To be eligible for Chief Justice, one must have served on the Student Judiciary for no time less than one semester; if no members are eligible, the one semester requirement is waived.
- One cannot hold the position of Chief Justice for more than two consecutive semesters.
- After one semester without the position as Chief Justice, one is once again able to hold the position for another two semesters, even if he/she already held the position for two consecutive semesters prior.
- In the instance of the Chief Justice being absent, the Judiciary members have the right to appoint a new Chief Justice for the duration of the hearing.
- The Chief Justice is responsible for developing weekly meeting agendas and attending Student
- Senate meetings to update Senate members of Judiciary happening.
If the Chief Justice is unable to attend the Student Senate meeting, he/she must designate a proxy.
If the grievance is forwarded to the Student Judiciary, the Student Rights Advocate shall inform the Grievant and Respondent in writing and a Student Judiciary hearing shall be scheduled.
- The Student Judiciary will hear all grievances sent forth by the Student Rights Advocate.
- The grievance procedure offers both the Grievant and the Respondent a formal review process.
- The Student Judiciary reserves the right to ask for a list of witnesses prior to the hearing which will include relevance of the witness to the case. Likewise, the Student Judiciary also reserves the right to limit the number of witnesses. Each witness will be asked to provide a written statement in relation to the grievance at least 4 business days prior to the hearing.
- Judiciary Proceedings
The Chief Justice shall introduce the Judiciary Members, the Grievant, and the Respondent.
- A list of attendees with titles and relevance to the hearing must be submitted to the Student Rights Advocate and approved by the Student Judiciary Board at least 4 business days prior to the hearing.
- An Advisor and Student Rights Advocate will be present throughout hearing, but only an Advisor will stay for deliberation with the Student Judiciary Board.
- Thank participants for being present and provide overview of the hearing.
- The Student Judiciary’s role is two-fold. One, to review whether a policy under the jurisdiction of the Judiciary was violated, and two, if so, to determine appropriate and restorative sanctions.
- Explain ground rules, including:
- Everyone will have an opportunity to provide information relevant to the grievance so it is essential that there is: No interrupting, only respectful language, questions will only be asked through the Student Judiciary.
- Attendees not complying with these expectations may be asked to leave and a decision will be reached based on the available information.
- Ask attendees to indicate whether they are able to abide by these expectations.
The Judiciary shall give an overview of the grievance submitted and ask clarifying questions of the Grievant.
The Grievant will then have an opportunity to provide any additional information in support of the grievance.
- The Judiciary will ask clarifying questions.
- At its discretion, the Judiciary may call witnesses individually provided by the Grievant to provide only information describing their direct knowledge of the specific grievance.
- The Respondent can ask questions of the witnesses only through the Student Judiciary. The Judiciary will consider questions for relevance and appropriateness before asking them of the witness.
- The Judiciary may question witnesses for clarification and thank them for their participation.
- The Respondent is given an opportunity to present information in response to the grievance.
- At its discretion, the Judiciary may call witnesses individually provided by the Respondent to provide only information describing their direct knowledge of the specific grievance. The Grievant can ask questions of the Respondent only through the Student Judiciary. The Judiciary will consider questions for relevance and appropriateness before asking them of the Respondent.
- The Judiciary calls witnesses (who may be named by the Respondent) and each is asked to provide only information describing their direct knowledge of the specific grievance.
- The Grievant can ask questions of the witnesses only through the Student Judiciary. The Judiciary will consider questions for relevance and appropriateness before asking them of the witnesses.
- The Judiciary may question witnesses for clarification and thank them for their participation.
Final Review of Information
- The Student Judiciary may ask questions or request a summary of information, as necessary for clarification only, of any attendees.
- The Chief Justice then brings the hearing to a close, thanking attendees for being present.
- The hearing is adjourned by the Chair.
- The Student Judiciary meets in closed session until it reaches a finding, considering only whether or not the policy in question was violated and why.
- If the finding is responsible, the Judiciary then considers what sanctions will appropriately repair any harm caused by the violation.
- A letter is written outlining the agreed upon sanctions, including why each is appropriate and the timeframe and procedure for completion will be sent out by the Student Rights Advocate or advisors.
- The letter should also include the potential consequences for failing to complete the assigned sanctions within the given timeframe.
- If the finding is “not responsible,” a letter is sent to the Respondent and Complainant outlining the outcomes and why it was reached.
- AppealsAll appeals of any aspect of the grievance procedure should be taken to the University Dean of Students within seven days of final action determined by the Student Judiciary.
- Student Judiciary Member Expectations
This agreement helps Student Judiciary members as well as their advisors to better understand the expectations set for their positions.
General Council Expectations
I understand the importance of academics and that I am a student first. I also understand that I am a role model for other students and will work to achieve an effective balance between my academic work and my judicial responsibilities. I understand that I need to keep my cumulative and semester GPA at 2.5 to maintain my position.
I understand that my participation is required and needed at meetings and hearings. I understand that it is my responsibility to be prepared and knowledgeable of university policy and procedures. If my participation is unsatisfactory I understand I may be removed from my position.
- Fulfillment of Duties
I understand that I must fulfill all specific duties of my position in a timely and thorough manner. I will have the responsibility of maintain contact with the Chief Justice, fellow board members, and advisors. I also understand that there may be extra duties assigned if the need arises throughout my term of office.
- Ethical Behavior
I understand that as a member, I must maintain appropriate ethical behavior. This includes but is not limited to: appropriate professional relationships, following departmental and university policies, respect for members of the board, appropriate use of office equipment and organizational resources. I shall enter hearings with an open mind and an un-biased attitude. I understand that if I have a question about an action I should consult with my advisor before I act to ensure that I handle situations with the character and tact needed of Judiciary members.
I understand that it is important for leaders to act in a professional manner. In my position I will have the opportunity to interact with many different people and I understand that I am a representative of this board and the University of Northern Colorado. I further understand that my actions may impact not only myself, but also the board and the University of Northern Colorado. I am expected to be fair in my decision-making and take my personal opinion out of the hearing process. I will also expect my supervisor/advisor, officers and members I work with on this board to practice professionalism as well.
Chief Justice Expectations
As Chief Justice, I am responsible for all expectations in Section 2 for the general council.
- I shall serve as the chair of the Student Judiciary and will preside over meetings and hearings brought to the board.
- During hearings, I shall advise students of their rights and hearing regulations prior to the hearing being called to order.
- I will direct, in conjunction to with the Student Right’s Advocate, the distribution of information on cases, bylaws, and any material needed for hearings or meetings to the board.