University Withdrawal Policy
A University Withdrawal is required if, at any time, you need to drop or withdraw from all your courses and leave the University. This process must be completed through the Registrar's Office and cannot be done through URSA. If you need to withdraw from part of your courses, but not all, you may do that through your URSA account and a University Withdrawal is not required.
If you are unsure if withdrawing is your best option, please contact a member of our Bears MATR Team to discuss all of your options. You may reach one of our team members at 970-351-3393 or bearsmatr@unco.edu. (Please include your name and last four digits of your Bear number in your email). They can help you weigh your options and process the withdrawal if necessary.
If you do not need to meet with a member of our Bears MATR Team, the University Withdrawal process must be completed by visiting the Registrar's Office, Carter Hall 3002 or by calling 970-351-2231. You will be required to complete an exit interview survey before the withdrawal can be processed. If this process is not followed, you will receive failing grades for all courses. If you do not cancel your registration prior to the drop deadline, you will be held financially responsible for applicable tuition and fees.
Adjustment of tuition and fees due to University Withdrawal will be made according to the following schedule: (no tuition adjustment is made for individual course withdrawals)
Spring 2012 |
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|---|---|---|
| Dates | Tuition charged* |
|
| January 24, 2012 through February 6, 2012* | 25% |
|
| February 7, 2012 through March 5, 2012* | 50% |
|
| March 6, 2012 through March 22, 2012* | 75% |
|
| March 23, 2012 - April 13, 2012* | 100% |
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| No withdrawals will be permitted after April 13, 2012 | ||
| *New Student Success Fee is non-refundable, other course fees may also be non-refundable. See Costs for detailed information. **Must be completed in the Registrar's office by the end of the business day. |
||
Financial Aid Recipients
If you withdraw from school prior to completing 60% of a term, you may be required to repay a portion of the federal financial aid that you received for that term. Federal aid includes Federal Stafford Loan, Federal Perkins Loan, Federal PLUS Loan, Federal Pell Grant, Academic Competitiveness Grant, National SMART Grant, Federal Supplemental Educational Opportunity Grant, Colorado Leveraging Educational Assistance Partnership Program and Special Leveraging Educational Assistance Partnership Program. You will also be placed on financial aid suspension—see “Standards of Satisfactory Academic Progress”.
If you receive all F or UW grades, you will be classified as an “Unauthorized Withdrawal” and Financial Aid will use the 50% point of the semester for the Return of Title IV Fund Calculation. We recommend that you try to complete one class, if possible, to avoid any financial hardship imposed by this regulation. If you are planning to leave school, it is important that you follow the formal withdrawal procedures with the Registrar's Office and you understand your financial obligations.
For more information on how your withdrawal will impact financial aid, please visit http://www.unco.edu/ofa/aid/maintaining/Withdrawing/index.asp
Students with Housing and Dining Contracts
Housing and Residential Education and Dining Services will follow the University rate schedule with the first ten days being charged at the daily rate up to the 25% withdrawal charge.
Student Health Insurance
If you are covered under the University student health insurance, please contact the office at 970-351-1915 to determine the effect of a University withdrawal on your insurance coverage.
Course Drop/Withdrawal Appeal During Current Semester
The course drop and withdrawal deadlines are strictly enforced. Any request for an exception to these deadlines must be submitted in the form of a Registration Appeal Form. This appeal applies only to current semester registrations and must be filed in the Office of the Registrar prior to the end of the current semester. Course drop/withdrawal appeals will only be considered when there were extenuating circumstances beyond your control that kept you from adhering to the normal deadlines. These extenuating circumstances could include medical conditions, death or illness in the family, unanticipated financial problems or University errors. Factors not accepted for a course drop/withdrawal appeal include, but are not limited to, such things as poor academic performance in a class, time management related situations or lack of adherence to/awareness of University policy.
The Registration Appeal Form and supporting documentation must be filed in the Office of the Registrar prior to the end of the current semester. Students who have received financial aid must submit a completed appeal form and documentation to the Financial Aid Office.
Submission of your request does not guarantee any type of refund.
Retroactive Withdrawal Appeal
A retroactive withdrawal appeal may be necessary when you experienced extenuating circumstances, or an incident of such trauma and major proportions, that you could not have reasonably been expected to possess the normal capabilities necessary to complete the academic period satisfactorily or complete a University withdrawal. Factors not accepted for a retroactive withdrawal appeal include such things as poor academic performance in a class, time management related situations, lack of adherence to/awareness of University policy, and the like.
You have 90 days from the end of a course(s) to file a petition for a retroactive drop or withdrawal. Appeals made after that time will require University Leadership approval (e.g. AVP for EMSA or College Dean). All petitions must be in writing and signed by the student, legal guardian, power of attorney, or executor (in case of death). Documentation may be required if the petition is from someone other than the student. You should include a written statement describing the circumstances and reasons for the appeal and any required documentation.
The Registration Appeal Form and supporting documentation must be filed in the Office of the Registrar within 90 days from the end of a course(s).
