Last Date of Attendance FAQ's

1. Why is the Last Date of Attendance information required?

The University of Northern Colorado assumes students will attend class but does not specifically require it. However, the U.S. Department of Education requires the Office of Financial Aid to determine if a student, who received financial aid and fails to earn a passing grade in a course, has actually attended and/or completed the course, or if they withdrew from a course without providing the University official notification (34 CFR 668.22).

Therefore, we need a Last Date of Attendance for any student who receives an "F" or "U" for a course.

2. Who must provide the Last Date of Attendance information?

Since the instructor is the only person at the institution who can document whether a student attended class or participated in an academically-related activity, this documentation must come from the instructor.

3. What if I do not take attendance?

If you do not take attendance, you should provide the date of the last known academically-related activity. Examples of academically-related activities are:

  • Physically attending a class
  • Submitting an academic assignment;
  • Taking an exam, an interactive tutorial, or computer-assisted instruction;
  • Attending a study group that is assigned by the institution;
  • Participating in an online discussion about academic matters;
  • Initiating contact with a faculty member to ask a question about the academic subject studied in the course

If there is no documented attendance or academically-related activity, the student is considered to have never attended and a grade of “UW” is assigned.

4. What if I do not know if the student attended and I have no record of academic activity?

Indicate the student did not attend (UW). According to federal regulations, the student is considered to not have begun attendance if the institution is unable to document the student’s attendance.

5. What if I saw the student in class but do not take attendance and there is no academic activity record?

If attendance cannot be documented through actual attendance records or an academically-related event, you must report that the student never attended (UW).

What impact is there if the student never attended?

The student may have their financial aid reduced or cancelled for the semester which may result in the student owing the University these monies.

I teach an online class, how do I document attendance?

If attendance is not taken, provide the date of the last academically-related activity.
Examples of academically-related activities are:

  • Submitting an academic assignment;
  • Taking an exam, an interactive tutorial, or computer-assisted instruction;
  • Attending a study group that is assigned by the institution;
  • Participating in an online discussion about academic matters;
  • Initiating contact with a faculty member to ask a question about the academic subject studied in the course.