Information for Researchers


  • All users of archival materials must register annually. By registering, users agree to abide by Archival Services rules. There is no cost for registration and University affiliation is not required.
  • Archival collection materials are non-circulating and may not be removed from the research area without authorization.
  • Users are required to leave all personal property in lockers provided for that purpose. While using archival materials, users may have only paper, pencils, or a laptop computer with them. Pens are not permitted. We have pencils available for you.
  • Users may be asked to wear gloves while handling photographs or delicate items.
  • Archival materials must be handled with great care. Users may remove only one folder at a time from a box and they must maintain the original order of the folders in the box and the materials in the folder.
  • To protect archival materials, all food and drinks are prohibited in the research area.
  • Archival Services provides photocopy and scanning services for a fee, but reserves the right to restrict reproduction of its materials due to condition, size, or donor requirements.
  • Prepayment is required for all orders over $10.00.
  • Please allow 72 hours for orders to be completed. Low-resolution scans may be sent through email. High-resolution scans will be saved to a CD. All reproduced materials may be picked up at the James A. Michener Library or mailed at no additional cost.
  • Photocopy/Scanning – Standard (letter or legal size) 
    Self service: $0.10 per page 
    Staff: $0.25 per page
  • Printing from Microfilm 
    Staff: $0.25 per print

Following is a list of uses for which you will need to seek permission to publish:

  • Public display in any form, electronic or hard copy.
  • Publication in any form, whether modified or not.
  • Use in television, video, or film. 

You will not have to seek permission to publish if the purpose of your work falls under one of the following:

  • Non-profit educational purposes (class papers, research, classroom use).
  • For purposes such as criticism, comment, and news reporting.

Fee Schedule and Application for Use of Images in Publications