To be a recognized student organization at UNC, groups must submit new chartering information, complete with signatures, every year.
Disclaimer: These regulations may be reviewed by the Student Senate and changes may be enacted at any time it is considered necessary.
All changes will be reviewed and approved by a two-thirds vote of the Student Senate. Changes will become effective at the discretion of the Student Senate.
STUDENT CLUB AND ORGANIZATIONCHARTERING PROCESS
SECTION 1: TERMINOLOGY AND DEFINITIONS
- STUDENT ORGANIZATIONS are formed for specific educational, professional, social, cultural, religious, political, and/or recreational purposes and derive the majority of their membership and leadership from the Student Body.
- CHARTER RECOGNITION is the process by which a student organization is officially acknowledged by Student Senate and UNC as a recognized group. Charter recognition does not imply endorsement of positions taken by the group or assume responsibility for actions taken by a student organization which violate federal, state, local laws, or University regulations.
SECTION 2: QUALIFICATIONS CHARTER RECOGNITION ORGANIZATIONS
A. Student Interest Qualifications
- The prospective student groups must show that a definite interest exists for the proposed organization within the University community. Interest will be demonstrated by three (3) UNC students enrolled in a minimum of one (1) credit hour for the current academic term declaring membership, unless the club is seeking probationary status, in which case interest must be demonstrated by three (3) UNC students enrolled in a minimum of one (1) credit hour for the current academic term declaring membership.
B. Club Membership Qualifications:
- Have only student members holding voting rights and authorizing financial actions.
- Have a minimum of three (3) active student members at all times.
- Have membership requirements that do not conflict with the Student Senate Affirmative Action and Equal Opportunity policies outlined in Chapter XIII of the Student Senate Bylaws.
C. Club Leadership Qualifications:
- Be appointed or elected by the membership of the organization.
- Be a member of the Student Body of UNC for their term in office as outlined in this Section 3 Subsection A.
- Officers of the organization may carry any title designated by the group's Constitution so long as there are at least three student officers at all times.
- The majority of the officers must be students. Non-students may hold advisory position.
- If the leadership wishes to request funds, two student leaders will be responsible for signing work copies to the Clubs and Organizations Business Office one of which will be kept for financial records.
D. Advisor Qualifications: All clubs must function with counsel and guidance from a University administrative, faculty, or staff advisor. That advisor shall:
- Be selected by the student membership as outlined in the organization's Constitution.
- Provide guidance in program and financial matters.
- Assist the student officers in attaining organizational goals.
- Encourage open lines of communication between students, faculty, and staff.
- Maintain the inventory of permanent items that are the property of the organization.
- Provide an element of continuity for student organizations from year to year due to the factor of student turnover.
- Advisors may not authorize any of the group’s expenditures.
SECTION 3: PROCEDURES FOR ORGANIZATIONS CHARTER RECOGNITION
A. If the prospective groups have met all Student Senate qualifications, the following items must be completed in accordance with instructions provided on the chartering packet and submitted to the Student Trustee.
- Club Constitution
- Student Organization Charter Packet.
B. Club Constitution: Student Senate and UNC do not allow University institutions for clandestine purposes; therefore, each organization must include information in the Constitution concerning the following:
- A clear mission statement outlining the organization's goals and objectives.
- Parameters of membership requirements (if any).
- A list of officers and the duties of those officers. Terms of selection and removal must be included.
- An Equal Opportunity statement.
- Advisor selection process, duties, and responsibilities.
- Amendments procedure.
- Contents of the Constitution may not violate any article of the Student Body Constitution or any bylaw.
C. The Student Senate Student Trustee will review the completed chartering packet and constitution for approval.
SECTION 4: PROCEDURES FOR CONTINUTING CHARTER RECOGNITION
A. If the student organization is in compliance with the Student Senate Qualifications and wishes to continue their charter recognition for the next academic year, it must update their files by the due dates set by Student Senate Student Trustee. Due dates will be stated on the charter packet. Organizations must resubmit the following to maintain their recognition:
- Club Constitution
- Student Organization Charter Packet
B. Club Constitutions: A current Constitution must be on file including any amendments made within the last year.
SECTION 5: PROVISIONAL CHARTER
In the event that a student organization submits its chartering materials to the Student Trustee by the due date but the materials lack some of the requirements (such as an advisor, at least three officers, a Constitution, etc.) the Student Trustee may grant that group a provisional charter. The group will be given a due date as to when the missing required information must be submitted. During this interim period, the group may not seek funding.
SECTION 6: CHARTER REVIEW/REMOVAL
A. Student organizations failing to update or complete their information by the specified deadlines will be declared inactive. Any student organizations which fail to renew their charter in the fall semester will be considered inactive and will not receive funding until the organization completes the chartering process.
SECTION 7: BENEFITS AND PRIVILEGES OF CHARTER RECOGNITION
Student organizations must have charter recognition from Student Senate in order to receive special services, resources, funding, and facilities from Student Senate and UNC. Charter recognition ensures the effective and equitable allocation of these resources, when possible, and provides Student Senate with the ability to enhance and coordinate activities of chartered organizations.
A. Student Senate charter recognition benefits and privileges include:
- Eligible student organizations may request financial assistance from Student Senate according to the Student Senate Guidelines for funding student organizations.
- Chartered student organizations may request a mailbox in the Student Activities area. The allocation of mailboxes will be based upon need, availability, and past use.
B. Benefits and privileges include:
- Use of most University buildings, facilities, and services at special chartered student organization's rate or free of charge according to prescribed University area policies.
- Use of the University's name in conjunction with the group's name for official group functions.
D. Upon charter recognition, the Student Trustee will inform the appropriate University offices and the student body as to which student organizations have been chartered through Student Senate.