Preferred Name Policy
The University of Northern Colorado is aware that many of its students use a first name other than their legal name. As part of being a welcoming and inclusive campus, UNC has implemented changes to increase the use of the preferred first name in the course of UNC business and education.
Because use of a student's legal first name will continue to be necessary in certain records and communications, both the legal first name and preferred first name (if requested) will be stored within UNC's primary information systems. Implementation of the use of preferred names will be a process that occurs over time. When a student contacts a UNC office in person or by phone, the staff in that office may only have electronic access to the student's legal first name.
To initiate the process to include a preferred first name in a student record, the Individual Data Change Request Form must be completed and submitted to the Registrar's Office in Carter Hall, Room 3002 or email to firstname.lastname@example.org. (this policy statement may be modified or rescinded at the discretion of UNC)
error_outline UNC reserves the right to deny a request to include a preferred name if the request is fraudulent, carries connotations offensive to good taste and decency, or violates the Board Policy Manual, University Regulations, and/or the Student Code of Conduct. Issues relating to such matters may be referred to the Dean of Student's Office for consideration and resolution. UNC will investigate reports of misuse and abuse of the preferred name process/policy. Depending on the circumstances, those involved in such investigations may include Human Resources, Dean of Students, Provost, University Legal Counsel and/or appropriate Law Enforcement agencies.
UNC reserves the right to remove preferred names that are deemed misrepresentative and suspend the individual's privilege to update their preferred name.
Disclosure: Campus departments interact with, and send reports to Federal, State, and other Government agencies that verify the identity of a student by using the student's legal name, in some cases Social Security Numbers, and other personal identifiable information that prohibits the use of preferred names.