Making
a Purchase
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Procurement Card
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Guide for Vendors
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FAQ's
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Card Specifics
The card is a MasterCard, issued by JP Morgan Chase, and is
part of the State of Colorado Procurement Card program.
The upper limit of the card is $1000 per transaction
(same as the DPO), but departments can further limit
the dollar amount per transaction as well as restrict
the number of transactions per day, per month, and the
total number of dollars that can be spent during the
monthly cycle. Purchase of services is not allowed on
the card. Additionally, the card cannot be used to purchase
the following: meals, flowers, travel, hotels or lodging.
The card is issued to an individual (as opposed to a
department) and incurs institutional liability. It looks
like a regular MasterCard, with the UNC logo on it and
displays UNC's Tax Exempt Number.
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Benefits of the Program
There is no additional form required (e.g. DPO); documentation
for the transactions is attached to the JP Morgan Chase monthly
statement; the majority of the vendors with whom we
do business are accustomed to doing business via credit
cards. The benefit to vendors is that they receive payment
within approximately 72 hours of the time they transmit
the transaction. If there is a problem with the transaction,
there is a process for dispute.
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Accounting Aspects
Each card has a default Banner FOAP
to which transactions are charged which is designated
on the cardholder set-up form. Charges
can remain in this FOAP or be reallocated monthly.
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Department Set-Up
Departments designate a "Department Liaison";
this person receives extensive training on the program
and then is responsible for training Cardholders in
the department and overseeing the program for the area.
Each Cardholder has an "Approving Official",
someone who reviews the transactions on a monthly basis
to assure the transactions are appropriate and are in
compliance with the established program guidelines.
If you have questions about the program or would like
to designate a Department Liaison so you can begin
to set up the program in your area, call Judy Scofield
at 351-1612 or judy.scofield@unco.edu.
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Procurement Card Handbook
This is a resource for individuals involved in the
ProCard program that gives general information about
the UNC Procurement Card Program.
The Procurement Card manual and the forms for entering
the program are distributed to the Department Liaisons
during training.
Download
the Handbook
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Location: Carter Hall Room 1002
Phone: 970-351-2287
Fax: 970-351-1142
Mailing Address:
Purchasing Services
University of Northern Colorado
501 20th Street
Campus Box 61
Greeley, CO 80639
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Affirmative Action/Equal Employment Opportunity/Title IX Policy and Coordinator |
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Colorado Correctional Industries
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Sole Source
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Copier Information
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Purchase Requisition Form — • — • — • Vendors to be Paid by ProCard
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