Hourly Employment Payment Procedure

Following are the procedures to be used for all hourly employees
 at UNC when recording work time.

• Employees must be paid for all time worked and paid in the proper pay period. Timesheets not completed and turned into the departments by the monthly Payroll deadline will be paid on the next payroll period. The department may elect to pay the special fee and have an off-cycle check prepared if they were at fault for not getting the paperwork completed timely.
• The time sheet must be completely filled out (including Bear number, position, suffix and FOAP numbers) for each pay period that the employee works.
• The accuracy of the calculations and extensions on the time sheet must be verified.
• Any changes made to the time sheet or time card must be in ink, and initialed by the supervisor within one week of when the change is made.
• Manually prepared time sheets must be completed and signed in ink. Time cards must be signed in ink.
• All three signatures (employee, supervisor and account authority) and the date must be included on the time sheet or time card.
• All three signatures (employee, supervisor and FOAP authority) and the date must be included on the time sheet or time card.
• Signatures should be obtained before entering the time into Banner.
• Time sheets are not to be signed in advance of the completion of the work.
• The certification statements must be included if a time sheet other than the one shown on the Payroll Office website is used.
• The person entering the timesheet data into Bannert should verify name, department, position and suffix number, rate of pay and FOAP number to be charged before entering the time.
• Verify that the hours entered into Banner are the same as what appears on the timesheet or time card.
• There should be a segregation of duties so that the person entering the time information is different from the person authorizing the time and checking the entries.
• Overtime must be paid for ANY hours worked for UNC in excess of 40 per work week, and must be paid at 1 ½ times the normal rate of pay. University policy allows us to use comp time at 1 ½ times the hours worked in excess of 40 hours per work week instead of paying overtime wages.
• UNC's work week is Saturday 12:01 am to Friday Midnight. Any alternate work week must be approved by Human Resources. (Residence Life/Dining Services operate on an approved alternate schedule.)
• All classified employees who work a shift other than shift # 1 need to have their hours entered in Banner under the correct shift code in other earnings so they may be compensated correctly for shift pay.
• Students should not work overtime; however, if they do work over 40 hours per week they must be paid at 1 ½ times the normal rate of pay.
• All hiring paperwork or work authorizations must be completed and submitted to the appropriate department BEFORE allowing the employee to start working.

If you have any questions or concerns about this policy, please contact the Payroll Office at 351-2705.