TIO Procedures

General

1. Certain materials and services are available to requesting departments from other University departments. For example the Warehouse, Copy Centers  and Facility Services.
2. A TIO should be used to authorize procurement of such materials and services. Upon completion of a TIO, funds will transfer from the ordering  department to the supplying department.
3. Materials and services available from University departments are generally more economical, more convenient, and in compliance with University standards  and should be used whenever possible.

Procedures

1. Ordering Department should initiate a TIO when desiring available services or materials from another University department. The following fields need to be completed.
1. Ordering department information including date
2. Supplying department information
3. Ordering department FOAPAL number(s) to be charged
4. Quantity, Description and Estimated Cost of what is being ordered
5. Authorized signature
6. Special Approval may be used for internal departmental use as deemed appropriate
7. Retain copy (pink) then route all other copies to supplying department
2. Supplying Department will process the TIO completing the following fields.
1. Check authorized signature of the Ordering Department.
2. Provide the services or materials being requested.
3. Enter Supplying Department FOAPAL number to receive the money.
4. Complete Unit Cost, Actual Cost and Total
5. Apply Supplying department signature
6. Date materials were supplied or service performed
7. Retain copy (yellow), forward original (white) to General Accounting Office.
3. General Accounting Office will use the original to make a transfer of funds from the buying department to the supplying department upon receipt  of the document. All TIO transactions will be reflected on total on the Banner FOAPAL and the Insight reports.
4. Blank TIO forms may be obtained by departments in increments of 25 pre-numbered NCR forms from the General Accounting Office and must be picked up in person and signed for.