Frequently Asked Questions |
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How do I schedule Carter 1001,
the Financial Services conference room? |
Carter 1001 has a conference table with 12 chairs, dry erase board with screen, a telephone for on-campus calls and wireless and hardwired internet access. You are asked to leave the room
clean, chairs pushed in, board erased, supplies
as provided, light off and door unlocked. There
is no charge to use this room.
Call Dorothy Swenson, 351-2228, to schedule the room.
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Who
do I talk to about my accounting reports? |
If you have a question about a Fund/Org, a transaction in Banner, or the content of a particular
report, please contact fund accountant assigned to your Org.
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If the fund manager or responsible person for Fund/Org needs to be updated,
please send a signed memo to General Accounting
giving the Fund/Org number and the name of the
current fund manager or responsible person. Your request will be directed
to the appropriatefFund accountant and they will make
the necessary changes.
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Where
do I get TIOs? |
TIO's are available in Financial Services, Carter Hall Room 1002. It is necessary to pick up the forms in person, as distribution is logged by TIO number. Please call 351-2237 or Dorothy Swenson at 351-2228 with questions about TIO's.
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What is the balance in my Fund or Org? |
Fund and Org balances are available through the Banner system and the Insight reporting module. A fund accountant can provide you with a balance and direct you to the best method for obtaining balance and transaction information. See Staff
Contact List.
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Can University equipment be sold
by a department so that the proceeds can be used
by the department? |
It depends. State fiscal rules allow for four methods
of disposal:
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- Sale to another department or state agency
- Trade-in on new equipment
- Scrap
- Surplus auction
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A department can advertise the items for sale using e-mail
or the UNC Today Report. A department interested in purchasing the items can do so using a TIO. The transfer of equipment is recorded as revenue to the selling department and as an expense to the purchasing department. A department can also sell items
to another state agency by acquiring a purchase
order from the agency. When payment is received, the
proceeds are deposited into the department's account.
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Please note that if equipment was purchased with
grant funds, contact SPARC at 351-1907 concerning
disposal.
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Proceeds from items that are scrapped or sold at public auction
cannot always be allocated to departments.
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Can employees or students purchase
surplus equipment from departments? |
No. State fiscal rules and Colorado legislation prohibit
employees or students from purchasing surplus
state equipment. The perception by a taxpayer
that tax dollars are used to purchase equipment, then
sold at reduced prices to employees or students
has been a concern of legislators. University policies
also restrict departments from selling surplus items
to employees or students.
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How can a department dispose of
surplus equipment? |
There is a small storage area in the basement of
Parsons, but most often, it is not large enough
for big items. Departments need to contact Property
Control (Mark Gryboski, 351-1830) for the paperwork so that property
records can be adjusted. Contact Facilities at Parsons for pick-up of the item(s). Please note
that if equipment was purchased with grant funds,
contact SPARC at 351-1907 concerning disposal.
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What is Capital Equipment? |
Capital equipment is defined as any equipment, fixture or furniture
having an original cost of $5,000 or more, a useful
life of more than one year, and that will not lose
its identity through incorporation into a more complex
unit. These items will have a UNC property tag attached
to them and will be inventoried annually.
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