Reimbursable and Non-Reimbursable Travel Expenses

In addition to lodging, meals and transportation, the following actual expenses incurred as a necessary part of approved travel may be reimbursed as provided by the State Fiscal Guidelines.

• Reasonable tips paid by the traveler for bellhops, porters, maids and ground transportation.
  
  
• Tips paid in conjunction with meals are included in the meal allowance and cannot be claimed separately.
  
  
• Commercial transportation expenses paid by the traveler. A receipt shall be required for each individual ride in a commercial vehicle, if over $25.
  
  
• Camping site fees paid by the traveler for a commercial camp ground or a state or national park. A receipt shall be required if over $25.
  
  
• Parking fees paid by the traveler. A receipt shall be required for any single fee over $25.
  
  
• DIA parking fees paid by the traveler. A maximum amount of $9 per day will be reimbursed for DIA parking.
  
  
• Registration fees paid by the traveler. A receipt and agenda / at-a-glance are required for all registration fees paid. When a conference has a banquet or awards ceremony that the traveler is attending on behalf of the University, an Official Function form is required in order to charge the cost of the meal to UNC. If the conference offers meals not included in the registration fees, these meals may be charged to UNC in a reasonable amount, approximately at the per diem rate. The traveler cannot claim reimbursement for per diem if UNC has paid for meals.
  
  
• Rental car costs paid by the traveler. A receipt is required for all rental car expenditures.
  
  
• Toll road charges paid by the traveler.
  
  
• Traveler's checks or transaction charges for the use of the State travel card paid by the traveler. A receipt shall be required if the total amount claimed for reimbursement is over $25.
  

The following expenses shall not be reimbursed:

• Alcoholic beverages purchased by the traveler.
  
  
• Entertainment expenses paid by the traveler.
  
  
• Personal expenses incurred during travel which are primarily for the benefit of the traveler and not directly related to the official purpose of the travel. Examples include the purchase of personal hygiene items, magazines, snacks, movie rentals and other miscellaneous items (an incidental rate is given per night to offset these expenses.)
  
  
• Political expenses paid by the traveler.
  
  
• Travel insurance expenses paid by the traveler.
  
  
• Lodging within 50 miles of departure location.