Submitting Final Grades
Click for deadlines for submitting final grades
Final grades are due three working days following the last day of the class for short term courses.
Final grades are due each term by 5 p.m., the Wednesday following the last day of finals week for full term courses.
Online grading through URSA is available 5 days prior to the last day of the class.
Submitting Final Grades Through URSA
Faculty must have URSA access to enter grades online.
If you do not have access to URSA, you will need to contact the Technical Support Center at 351-4357 (351-HELP) to set up your account.
Online grading is available at the start of each session and available for full-term courses 5 days prior to the last day of the class. Grade submission deadlines are available on the university's online calendar at www.unco.edu/calendar/calendar.asp
- Log on to https://ursa.unco.edu using your network user name and password.
- When you're in URSA, your name will appear under the URSA header.
- Click on the Faculty tab.
- Under the “Faculty Grade Assignment” channel, select the Final Grades option in the drop-down menu at the bottom of the channel.
- To select the course for which you want to
submit grades, click on the green or yellow
triangle to the right of the course.
- Green Triangle = grade submission not yet started
- Yellow = Missing grades still out for this course.
- Red circle = No enrollment in the course
- Blue check mark = Grades submitted for all students and rolled to academic history
- Use the Drop-Down Menu in the Grade column to select a grade for each student. Complete the Last Attend Date only when assigning grades of F.
- Click on the Submit button at the bottom left of the page to record grades. See Important Notes below for additional information.
- You will see the following message when grades are successfully submitted "The changes you made were saved successfully".
If an Incomplete grade was assigned to anyone in the course, you must select the submit button a second time before final grades will be submitted successfully.
When the grade of “I” is assigned, you will see the following messages, which are information only. You will also see a list of the students who were assigned a grade of “I”. The Incomplete final grade column will display the grade of “F” or blank as the final grade to be assigned once the deadline has passed. Again this is information only not the grade that is recorded.
- Assigned grades will be reflected in the Summary Class List. You can resume selecting grades for the course or select another course by clicking on CRN Selection at the bottom of the page and selecting another class in the drop down menu. You may also use the "back to the Faculty" tab link in the upper left-hand corner of the page to return to the Faculty Grade Assignment channel.
The maximum number of names listed per class roster page is 25.
Classes with more than 25 enrolled must have a grades submitted on each page before accessing the next.
Once you have successfully submitted grades, click on the enrollment numbers listed at the top of the roster. For example: 1-25, 26-50, 51-75 to get to the next page.
Please remember to never share your passwords for any reason. Providing your URSA password gives others access to many other things you have access to such as your pay information, email, etc. Sharing passwords is a violation of the University Regulations. If you need access you do not currently have, please call the Technical Support Center at 970-351-HELP.
Guidelines for submitting grades for students receiving an “F”, “W”, “U”, or “UW”
An “F”, “W”, or “U” grade requires the submission of a last date of a student’s “academic-related activity”. “UW” grades are only submitted when the student never attended the class. As outlined by the U.S. Department of Education (34 CFR 668.22), the submission of the ‘Last Date of Attendance’ is necessary to ensure that any student receiving a failing grade actually attended the class and, therefore, is eligible for any federal financial aid they may have received.
As defined by the U.S. Department of Education, an “academically-related activity” includes, but is not limited to—
- Physically attending the class
- Submitting an academic assignment
- Taking an exam, an interactive tutorial, or computer-assisted instruction
- Attending a study group that is assigned by the institution
- Participating in an online discussion about academic matters
- Initiating contact with a faculty member to ask a question about the academic subject studied in the course
If a student officially withdraws from a class, a grade of “W” is automatically assigned.
The Office of Financial Aid will use Ursa-generated Last Attended Date information to comply with federal financial aid reporting regulations related to financial aid recipients who are not making satisfactory academic progress. This will preclude OFA staff sending e-mails to faculty within each semester asking for last dates of attendance for affected students.
If you have any questions regarding the federal financial aid reporting requirements for satisfactory academic progress, please contact Marty Somero, Director of Financial Aid, at firstname.lastname@example.org.
Whenever you use Ursa, don’t forget to log out. Ursa contains personal information such as grades, financial aid, e-mail addresses, etc. and if you don’t log out someone else might be able to access it.