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Student Employment
Information
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BULLETIN
***FALL 2007 WORK AUTHORIZATIONS***
The first day students are able to work for Fall semester is August
16, 2007. Work study students will be able to pick-up work authorizations
at the Student Employment Office on August 16th.
Employers will complete the EPAF form for hourly and salary students via URSA self service.
Every student is required to complete an Immigration form I-9. If the student has not done
an I-9 they will need to come to the Student Employment Office and complete one. If they
have work study be sure they have a picture ID and either an original Social Security
Card, or an original Birth Certificate or a US Passport with them. Hourly
and salary student employees will complete the I-9 with their employer.
Hourly and salary students are required to be enrolled during the academic year in 6 credit
hours for undergraduate and 5 credit hours for graduate students.
Work study students must be enrolled in 12 credit hours.
For computer access problems with Ursa,
please call the help desk at 351-HELP.
If you have any questions or need information regarding the Job Bank or
Student Employment please call Mary at
351-2628 or Chris at 351-2502.
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Please note, if you do not
pick up your work authorization or make arrangements to save your work study
award, it will be cancelled 60 days after the beginning of the fall semester
and may not be reinstated.
One popular method of assisting with the cost of higher education is
through student employment. The Office of Student Employment at UNC is a part
of the Office of Financial Aid and serves students seeking employment on
and off campus during the academic year and summer term. The guidelines
set forth here will clarify the working relationship between you and your
supervisor to promote better communication. It is our hope that your
employment will be a rewarding experience.
Student employment opportunities are listed on the job boards located outside
the Office of Financial Aid in Carter Hall and on our online
Job Bank.
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We do not assign jobs, but allow you the opportunity to interview for them
based upon your class schedule and preference for a certain position. The
job boards will list specific jobs, criteria and questions about a
specific job should be asked of the employing department.
Questions or concerns about student employment should be directed to
the Office of Student Employment located in Carter Hall 1005. Office hours are 8
am to 5 pm weekdays or you can phone (970) 351-2628.
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Hiring
Process
All work study and student hourly jobs are posted online in the
Job Bank and
outside the Office of Student Employment in Carter Hall. Check the job boards
and Job Bank for available listings which include the employer's department,
address, phone number, contact person, job duties, rate of pay,
hours per week and specific employment program required. It is
recommended that you call the employing department to set up an
interview.
Immigration
Form I-9
All work study students who have not completed an Employment Eligibility Verification Form (I-9) must show the Office of Student Employment
the following: Picture ID - Driver's license, Student ID, Colorado
ID or military ID; an original (no photo copies) Social Security card or a certified birth
certificate (raised seal) or United States passport.
You must have a Social Security card before you can work on
campus and if you have been awarded work study as part of your financial aid, you must
obtain a work authorization from the Office of Student Employment before you begin
working. This document informs the hiring department how much work study money you
can earn. Hourly and Salary work authorizations are completed by the employer through
the Ursa
EPAF.
The employer should provide to you, in writing, departmental regulations
regarding work schedules, attendance,
tardiness, illness and any restrictions or special arrangements
regarding dress or appearance. Special training requirements for the
job will be under the guidance of a supervisor and you will be
paid for the training time.
Part-time employment may be a portion of your
total financial aid package or you may be eligible for student hourly employment. Except for CASE,
employment earnings are never automatically credited to your tuition bill. You
receive payment through a payroll deposit according to the number
of hours you actually work. A time sheet is kept by
each student and hours are recorded from the 1st to the 15th and again for the 16th to
the last day of the month. You
will be paid on the 15th and the last day of the month and net
earnings will be deposited in your checking account. You may not work
more than 40 hours per week.
Employment commitments are
made preferably for a minimum of one semester. It is important to
stay on the job. You should interview carefully to choose an
appropriate work situation before accepting a job offer.
International
Students
Employment Eligibility Requirements
Both Graduate and Undergraduate students must be enrolled full time during Fall
and Spring semesters but not summer. Students are allowed to work up to 20 hours a week
during Fall and Spring semesters and full time (40 hours) in the summer.
Immigration
Form I-9 for International Students
International students are required to show the Student Employment Office their passport and form I-20 or I-97 as well as their Social Security card in order to complete the Immigration form I-9.
CASE
CASE helps student employees pay their UNC bills through a payroll deduction plan. Students
may apply for CASE by submitting this CASE Agreement no later than the 10th class day of the semester.
Any student employed at UNC may submit an agreement with the following exceptions:
Students with unpaid prior term charges must pay those charges before submitting an
agreement.
Students whose payroll checks are no processed through the UNC personnel/Payroll Office
are not eligible for CASE.
Students may pick up forms at the Student Employment Office.
Payroll
Procedures
A work study work authorization will designate a specific
dollar amount that you have been awarded but a student hourly
employee has the supervisor calculate the allocation
needed. Work study work authorizations must be returned to the Office of Student
Employment as soon as possible so the information can be
entered on the payroll system.
If you work more than one
job or are seeking summer employment, you will need
a work authorization for each position.
You must submit a bimonthly time sheet to your supervisor for review and signature. The time
sheet is entered into the University payroll system by department staff
on the designated days of each month. A paycheck is generated on the
last working day of each 2 week time period and deposited directly into
your checking account.
The Office of Financial Aid offers work study
programs and, if accepted, you will be assigned to either the
federal or state program. The hiring department will be billed at
a 20 percent rate for state and no-need work study wages and 25
percent for federal work study earnings. Student hourly is a
university-funded employment program and the employer is required
to pay 100 percent of the student's salary.
Performance
The responsibilities of each job will be specified by the
employer. It is recommended that the employer give the student
employee a written performance evaluation each semester.
If a University employer should become dissatisfied with your work
and feels that disciplinary action is necessary to correct the
situation, you may be placed on probation for a period of at least
two weeks. The probation information, including a detailed
explanation of the reasons, must be documented in writing and a
copy provided to you. Records of the probation must include
correction expectations. If the same offense is repeated within
the probation period, notice of termination may be
given.
If a previously probated offense is repeated, it will be up to the discretion of the supervisor whether to return
you to probation or to give notice of termination.
An infraction other than the one for which you were originally
reprimanded may result in a new two-week probation period or
termination. If you fail to perform satisfactorily during the
probationary period, the supervisor must give at least two weeks
advance notice of your termination in writing. In all cases,
probation and/or termination should be in writing.
Benefits
Student employees are not compensated for sick leave, vacation
pay or holiday pay. Simply put, you are employed under an "hour's
pay for an hour's work" arrangement.
Termination
Employment termination through
the Office of Student Employment affects work study employees. The
following are possible reasons:
1. The amount you have earned in work study is equal to or in excess of the awarded work
authorization allocation. The hiring department will be charged at
100 percent for any earnings that exceed the authorized
allocation.
2. You have violated the Satisfactory Academic Progress Standards as outlined in the policy available
on the Office of Financial Aid website.
3. You have withdrawn from the University either
temporarily or permanently. If an employer dismisses you, he or
she must send your time sheet to the Payroll office so
a final check can be issued within 72 hours of termination
Work Study
Programs
Work study is a need-based aid program that allows
you to work and earn money to apply to educational expenses. To be
eligible, you first must submit the FAFSA and meet the March 1
preferential filing date each year.
To be eligible as an
undergraduate, you must enroll for at least 12 credit hours.
Graduate students must enroll as full-time students taking 9
semester hours.
Undergraduates will be considered for state
and federal work study but graduates and nonresidents may only
receive federal work study.
These positions are offered
to students who work on campus for University employers. Some of
the larger hiring departments are Michener Library, Residence
Life (Housing/Food Service), Facilities and Operations,
Academic/Administrative Offices, Parking Services, Campus Police, Campus
Recreation and the University Center.
Limited
off-campus jobs are also available with the following nonprofit
agencies: Boys and Girls Club, Weld County Partners, School District #6,
North Range Behavioral Health,
City of Greeley - Recreation Department, City of Evans - Recreation Department,
Union Colony Civic Center, Child Advocacy Resource and Education (CARE), and Right to
Read of Weld County, Inc.
Your work study
allocation is the total dollar amount that you may earn during the
academic year. A student employee may not exceed a 40-hour work
week. Freshmen should work between 10-12 hours a week their first
year. Research shows that students who attend college and are
employed tend to obtain better grades because they are more
organized and responsible.
Summer Employment
Full-time summer work study requires a separate application; in addition, you
must be an on-time applicant with the FAFSA application (March 1st). You may work
32 - 40 hours per week while enrolled in one class per session during office
work hours or work 40 hours per week and take no classes. Students are not
required to take summer courses. Priority will be given to those who demonstrate the greatest
need. The student must choose which program he/she wishes to participate
in: Full-Time Summer Work Study or attend summer school with the possible help
of low interest bank loans, Pell Grants or other need-based
programs.
Summer hourly and salary student employees must be enrolled in a minimum of 6 credit hours for
undergraduates and 5 credit hours for graduate students, in either summer or fall semesters.
Job
Fair
During
the fall semester registration, the Office of Student Employment
hosts a UNC Job Fair at the University Center. The Job Fair
provides you with a chance to talk to on and off campus
employers in one convenient location. Employers take
applications and/or hire that day for work study and student
hourly positions.
Non-Need
Based Aid
NO-NEED WORK STUDY may be available to Colorado
resident undergraduate students whose applications were filed on
time but who are determined to have "no-need" for financial aid.
After your application is complete, the Office of Financial Aid will
send an award letter offering this employment program. Jobs may be
on or off campus and often can give you experience in your field of
study. To be eligible you must carry at least 12 credit hours and be
in good academic standing.
STUDENT HOURLY EMPLOYMENT is also available.
Any UNC student enrolled at least half-time is eligible for student
employment on campus. Undergraduate students are required to carry a
minimum of six credit hours per semester and graduate students must
take five credit hours per semester. All students who are working must
obtain authorization from their employer before starting
a job.
Student
Hourly Employment
Any UNC student enrolled at least half-time is
eligible for student employment on campus. Undergraduate students
are required to carry a minimum of six credit hours per semester
and graduate students must take five credit hours per
term.
If you attend classes on a part-time basis spring
semester and are preregistered part-time for fall, you can be
considered for student employment for the summer. New students must be
preregistered for fall term to be considered a student employee
for summer.
Once you have graduated you can work the
next term only if you have been admitted to Graduate School and can
provide the appropriate documentation to the Office of Student
Employment.
Student
Employee Wage Rates
No student may be paid less than the minimum wage, or more than the highest wage listed
below.
Minimum wage is $6.85 per hour. This rate should be used for new students or students with little
experience.
Students may be paid any amount between $6.85 & $15.00 per hour. Pay rates must end in
5 or 0. (Example: $7.00, $7.05, $7.10, $7.15, $7.20, $7.25, etc.)
Higher wages ($13-$15) should be used for Master/Doctorate students and students with a high
level of experience.
Raises are at the discretion of the employer. |
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Last updated on: 3/27/2008 11:55:53 AM
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